Marketing Content Archivist - Volunteer - Roots of Empathy

Marketing Content Archivist: Multimedia File Organization & Archiving

Part-Time Voluntary Position: Ideally 15 hours a week, Tuesdays and Wednesdays, June through August, but flexible.  

Location: Toronto, Ontario at the Head Office

Position

Overview:
We are seeking a highly organized Marketing Content Archivist to help bring order to a vast collection of historical and current multimedia files. A significant part of this role involves working through disordered archives—sorting, categorizing, and restructuring digital assets to create a more efficient system for future use. If you enjoy bringing structure to confusion, this role is for you!

Key Responsibilities:
File Management & Digital Archiving

• Review and sort through a large volume of historical and current multimedia files (audio, video, images, and documents).
• Identify duplicate, outdated, or misfiled content and reorganize accordingly.
• Develop a clear, intuitive archiving system that makes files easier to locate.
• Implement consistent naming conventions, metadata tagging, and folder structures.
• Help maintain a structured digital asset library and in some cases create, ensuring files are easy to retrieve.

Content Coordination & Accessibility

• Work closely with the marketing team to ensure they can easily find and access needed materials.
• Assist in reformatting and preparing multimedia files for various marketing channels.
• File new permission, picture, and artwork files into identified content management system(s) or deliver to the appropriate team member.

Qualifications & Skills:

• Strong organizational and problem-solving skills—able to work through complex file structures and bring order.
• Experience handling multimedia file management and digital archiving.
• Beneficial but not essential - Proficiency with content management systems and cloud storage systems (Google Drive, OneDrive) and file organization tools.
• Familiarity with metadata tagging and digital asset management (DAM) systems is a plus.
• Basic knowledge of image and video formats and ability to do light editing is beneficial.
• Ability to work independently

Preferred Experience:

• Experience in marketing, content management, digital archiving, and/or restructuring disorganized historical files is a plus.

This role is ideal for someone who enjoys untangling digital clutter, creating efficient systems, and ensuring files are organized and accessible for future use.

*Reports into the Director of Marketing and Communications. You will also meet Mary Gordon, Founder, President and CEO of Roots of Empathy. Mary Gordon is an award-winning social entrepreneur, educator, best-selling author, parenting expert, and child advocate who created our international children’s charity, Roots of Empathy.