Lead Inventory Specialist

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Reports to: Property Supervisor

Position type: Full time

Start Date: ASAP

Salary: $62,000 annually

Deadline: January 13th, 2023 by 5 pm

Submit Resume to: yasir.ansari@homesfirst.on.ca

Applicants must quote “LIS-23”

The Lead Inventory Specialist maintains purchasing and record of inventory by procuring and keeping track of Homes First’s supplies and inventory. Also ensures inventory movement, quantity and quality of inventory.

Job Responsibilities:

• Ensure proper ordering of supplies, materials, products and equipment by monitoring usage of supplies
• Ensures financial accuracy of all purchasing
• Responsible for maintaining updated approved vendor lists and vendor contracts
• In charge of distribution and delivery of products
• Maintaining responsibility for ordering supplies and equipment from multiple vendors such as Uline, Amazon, and T&T
• Keep track of inventory on hand and make estimates for timelines to increase inventory
• Identify areas of inventory opportunity and put into place action plans to address these opportunities
• Purchase all materials, parts, products, supplies and equipment in a timely and cost-effective way, while maintaining appropriate quality standards and specifications
• Receive and analyze requests from team members for products and services
• Look for potential suppliers, new products and alternative products
• Follow up on order confirmation and track orders to ensure timely delivery
• Coordinate to arrange/expedite delivery as needed
• Check for damaged items
• Maintain and track the list of parts or equipment sent for repair
• Product registration, identification for warranty purposes.
• Demonstrate and maintain professional interpersonal skills when dealing with internal and external personnel
• Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, etc.
• Respond to product issues and make the necessary corrections
• Manage clear, timely communication with suppliers and internal stakeholders
• Keep track of adjustments and communicate to all appropriate parties
• Coordinate disbursement of inventory throughout the organization
• Scan/email/distribute final inventory report at the end each month
• Attend and conduct year-end inventory audits

Qualifications:

• 3-5 years of experience in inventory, supply chain experience, and/or purchasing
• College/university certificate/diploma
• Experience with inventory control
• Must have experience with Purchase Order entry & Invoice management
• Possess physical strength necessary to unload and restock supplies
• Demonstrates strong organizational skills
• Exhibits ability to think creatively in order to devise best inventory control practices.
• Intermediate to advanced knowledge of MS Office (Excel, Outlook, Word)
• Excellent communication and interpersonal skills
• Exceptional organization and time management skills
• Ability to problem solve, propose solutions/alternative
• High degree of accuracy and attention to detail
• Ability to work independently, with minimal supervision
• Ability to handle multiple projects and assignments
• Able to prioritize and meet budgets deadlines and achieve objectives
• Sound judgment and a high degree of professionalism in dealing with confidential information to protect both the vendor and the company
• Demonstrated ability to communicate effectively in English, both verbally and in writing
• Knowledge of homeless population and ability to work with people who have mental health and addiction issues an asset

Working in an environment where there may be smoke is required.

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society.

Homes First Society is an equal opportunity employer

Please no phone calls, only those people selected for interviews will be contacted.

Accommodation

Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.

Covid-19 Vaccination Policy

Please note, all candidates offered a position with Homes First from September 8, 2021 onward must be fully vaccinated and provide proof of their vaccination status as a condition of employment. Please note Homes First will comply with its human rights obligations and accommodate employees who are legally entitled to accommodation.