CharityVillage

Receptionist and Attendance Co-ordinator

Full-Time Contract (10 Months) 

On-Site

Annual Salary Range: $48,000 - $53,000

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For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today. 

The Receptionist and Attendance Co-ordinator is the first point of contact for students, staff, families, visitors and service providers arriving at BSS. As such, it is expected that the Receptionist will meet, greet and direct all arrivals in a warm, friendly, professional and efficient manner, ensuring that all needs are appropriately handled. They will manage the daily student attendance process and tracking, and report relevant information to the Vice Principal, Student Life and Belonging. This position works in a procedural, collaborative manner with faculty, students, parents, and staff in keeping with the school’s vision, philosophy, and strategic plan. 

What You’ll Do:

• Provides professional, friendly help and direction to members of the BSS community and the public
• Answers the main phone lines, actively monitors activity on Sign In app and verifies guest identification with the BSS employee they are visiting
• Ensures the reception area is always inviting and presentable 
• Acts as gatekeeper for the safety of community members upon entrance 
• Helps to execute crisis management protocols during evacuations and drills
• Oversees the full attendance process in a timely manner 
• Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes 
• Follows-up on student attendance records and class attendance for every block; monitors student sign-in and sign-out; tracks and inputs student absences, late arrival, and early dismissals 
• Ensures that faculty complete their class attendance in a timely manner every period 
• Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day 
• Produces student attendance reports regularly as requested 
• Communicates with parents and Vice Principal daily regarding attendance issues; produces attendance reports and queries for the Vice Principal, Student Life and Belonging 
• Performs routine administrative functions as required, such as correspondence preparation, scheduling, mailings, mail, and maintaining electronic files 

Who You Are:

• Receptionist experience, ideally in an educational environment
• Outstanding customer service focus 
• Excellent interpersonal skills, both in person and over the telephone 
• Proven ability to be vigilant with respect to security issues 
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases 
• Ability to prioritize and handle confidential information 
• Strong organizational and time management skills with the ability to remain flexible 

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment. 

Additionally, BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• Lunch provided everyday!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply. 

How to Apply:

Interested applicants should visit our website and click Apply Now.. 

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca . All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.