CharityVillage

Date Posted: 01/15/2025
Req ID: 41329
Faculty/Division: VP - Division of University Advancement
Department: Divisional Relations
Campus: St. George (Downtown Toronto)
Position Number: 00055449

Description:

About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituentsmeaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

The Prospect Management team within DUA guides the management and analysis of prospect portfolios of individual gift officers to support strong divisional and university-wide pipeline and ensuring there are tools to evaluate progress for specific programs and with individual prospects.

Under the general direction of the Manager, Prospect Management, the Prospect Management Analyst has primary responsibility for fostering relationships with key internal stakeholders; in particular, fundraisers through regular portfolio reviews. The analyst provides informed recommendations about Prospect Management processes to colleagues and trains end-users on procedures and tracking major gift activity to ensure accurate recording and reporting of activity. The incumbent plays a critical role in analyzing prospect portfolios and providing accurate records regarding the status of the portfolios, contacts, movement through solicitation cycles, and related prospecting activity.

The Prospect Management Analyst provides guidance on moving prospect through the development cycle; provides data and reports which inform the performance measurement program associated with the University’s prospect management system. The incumbent has responsibility for the daily management, maintenance and oversight for documents, systems and processes necessary to maintain effective and efficient operation of the prospect management program. Through the work of the Prospect Management Analyst, all fundraising units have a shared responsibility for the appropriate use of the prospect management system and are able to access and use the system effectively to manage and monitor their program’s activities. Policies and procedures are uniformly understood and adhered to within the division.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Advising on strategies for potential major donor prospects
• Training end-users on procedures and the use of supported IT systems
• Providing consultative advice on data requirements
• Generating reports
• Disseminating data reports
• Running queries to gather data
• Producing complex statistical information

Essential Qualifications:

• Bachelor’s degree in library sciences, liberal arts, information management, business or a related field, or an equivalent combination of education and experience.
• Minimum three years in an administrative capacity, with a minimum of two or more years of experience in advancement/fundraising preferred.
• Experience with prospect management/tracking, with prospect research experience desirable, preferably in an academic environment.
• Experience advising on strategies for potential prospects and use data to make recommendations.
• Experience planning and implementing components projects, including developing project schedules, milestones, critical path, timelines, deliverables and reporting.
• Experience managing multiple projects with competing timelines.
• Experience preparing reports from multiple data sources.
• Experience in the development and delivery of training programs and related documents
• Superior computer skills and analysing data within a complex CRM database. Strong working knowledge of word processing and advanced fluency in spreadsheet manipulation.
• Ability to provide advice on data requirements.
• Proven training and coaching skills and the ability to collaborate effectively within a team and with colleagues to achieve specific goals.
• Demonstrated written and verbal communications skills including strong editing, spelling and grammar skills, as well as the ability to clearly communicate ideas and explain procedures.
• Ability to collaborate effectively within a team and with colleagues to achieve specific goals. Strong customer service orientation and the ability to interact with a diverse group of persons.
• Strong analytical skills.
• Demonstrated appreciation for and attention to detailed work.
• Must be able to maintain strict confidentiality.
• Knowledge of and commitment to professional ethics and appropriate guidelines and policies

Assets (Nonessential):

• Experience with comprehensive contact management systems such as Arbor, Blackbaud (or related fundraising database) is preferred.

To be successful in this role you will be:

• Diplomatic
• Organized
• Problem solver
• Team player

Closing Date: 01/28/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Fiona Chan