CharityVillage

JOB DESCRIPTION: PROGRAM ASSISTANT

Contract: Full-time 5 days/40 hours per week OR Part-time flexibility if needed
Term: 10 months for leave coverage, with possibility of extension
Classification: non-bargaining position

The Program Assistant (PA) is under the direction of the Program Director, or designate. The PA will act as a first point of contact for Anduhyaun Inc. and assist in the day-to-day office administration of Nekenaan Second Stage Housing (NSSH). The PA must adhere to the Agency's policies and procedures including the non-disclosure of Client/Tenant information and information pertaining to Anduhyaun business. Any breach of confidentiality may lead to immediate termination. The PA will provide services consistent with Anduhyaun’s mandate:

To support Indigenous women and their children in their efforts to maintain
their cultural identity, self-esteem, economic, physical, and spiritual well-being.

Duties and Responsibilities:

General Administrative:

• Provide all aspects of reception, including checking mailboxes, distributing mail, updating bulletin boards
• Answering main office telephone and email, respond to written and verbal inquiries
• Assist with tenant relations, collect rent, and respond to inquiries
• Maintain security of the building and a safe reception area
• Accurate electronic and manual filing of all correspondence and documents for efficient recovery and use of this information
• Provide assistance with orders, deliveries of materials, supplies and transportation
• Schedule housing applicant interviews and assist with interviews, as required
• Maintain invoices for Accounting, prepare and deliver bank deposits, as required
• Assist and support the Executive Director and management team, as required  

Other Duties:

• On-call may be required, from time to time
• Travel may be required, from time to time
• Perform all other duties as required  

Hours of Work/Hourly Rate:

• The regular work week will be 40 hours or part-time flexibility can be discussed
• May be a possibility of some evening and/or weekend work
• Compensation: $23.00-$25.00 per hour  

Additional Requirements:

• Must have or be able to acquire a clear Criminal Record Vulnerable Sector Check
• Proof of vaccination against COVID-19 as per Anduhyaun’s Vaccination Policy
• Knowledge of Indigenous culture is considered an asset
• Experience in administrative/management role is considered an asset
• Excellent communication skills

Interested applicants should submit a cover letter and resume in confidence to office@anduhyaun.org with the subject line PROGRAM ASSISTANT APPLICATION by July 23, 2025.

Due to the nature of the organization’s culturally based social services, Anduhyaun encourages applications from Indigenous women (Section24 (1) (a), Special Employment, Ontario Human Rights Code).

Thank you to all applicants, however, only those selected for an interview will be contacted.