CharityVillage

Payroll Specialist

Permanent - Full-Time

Salary Range: $65,000 - $75,000

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The Payroll Specialist is responsible for managing and processing the school’s payroll accurately and timely. This role requires a high level of accuracy, confidentiality, and attention to detail. The Payroll Specialist works closely with the Human Resource team and assists with a variety of human resources activities in the school, second to payroll. The Payroll Specialist works in a procedural, consensus-building manner with the BSS community in keeping with the School’s vision, philosophy and strategic plan.

What You'll Do:

Payroll

• Prepares, administers, processes and maintain the monthly and biweekly payroll, including all remittances and filing as well as the files and documentation in a timely manner (approximately 300 employees)
• Maintains accurate payroll documentation by collecting, calculating, entering, and saving required data
• Verifies timekeeping records and consults employees/managers about any discrepancies
• Verifies all payroll documentation and follows regular verification practices to ensure accuracy
• Provides assistance as necessary for all internal and external audits related to payroll
• Issues manual ROE’s for faculty and electronic ROE’s for all other employee and responds to Service Canada inquires 
• Completes year end process and reconciliations, T4, and tax reporting requirements

Data Governance

• Maintains and updates employee payroll records and ensures data integrity in payroll and HRIS systems.
  • Manages payroll and HRIS records in ADP, including entering changes for new hires, terminations, leaves, address changes, timesheet entries, and other status updates.
  • Creates and maintains employee files in ADP and SharePoint.
  • Updates myBSS records by entering changes to all employees and maintains the staff directory on the HR group
• Collaborates with HR Manager to prepare payroll and HRIS reports, summaries, analytics and metrics
• Supports and updates data related to the Time Off module in ADP for all employees and managers

Other

• Handles inquiries from employees, government agencies and other organizations regarding employee work history and earnings information
• Provides employment letter verification for employees as requested
• Assists with internal communications in our staff bulletin notices
• Assists in the application of human resource policies
• Distributes HR download Training to new and existing employees 

Who You Are:

• Experience processing full cycle payroll including T4 processing
• Experience using ADP considered an asset
• Active National Payroll Institute member
• Working knowledge of employment legislation, payroll regulations, human resources functions and policies 
• Proven track record of handling sensitive information with integrity and confidentiality
• Proficiency in payroll software, Google Suite and Microsoft Office Suite
• A growth mindset of continuous improvement and learning

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment. 

Additionally, BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• BSS Pension plan with up to 8% match
• Lunch provided everyday!
• Use of on-site fitness center
• Extensive Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply. 

How to Apply:

Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca . All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.