CharityVillage

Manager of Finance and Administration - Durham Rape Crisis Centre

Aug 13, 2024
Oshawa, Ontario

Durham Rape Crisis Centre (DRCC) is a non-profit feminist organization that believes in the equality of all regardless of race, class, sexual orientation, or gender. We work with and provide crisis support services, counselling (individual and group), advocacy, accompaniment, and support services for survivors of sexual violence and their families/support people.

Our team is growing, and we are seeking a highly skilled Finance and Administration Manager to join us in our commitment to contributing to the financial success of our organization. If you are passionate about ending sexual violence, and have the finance and administration skills, this is the opportunity for you!

Overview:

The Manager of Finance and Administration is responsible for managing all general administration and financial duties of the DRCC. This position is responsible for all aspects of the accounting cycle including but not limited to Accounts Payable, Accounts Receivable, Payroll, government remittances, and bank reconciliations. This position will work closely with the Executive Director and will assist with budgeting, account analysis and creating financial reports. This position reports to the Executive Director.

Role and Responsibilities:

  • Maintain the financial records using bookkeeping software
  • Reconcile various accounts, post the journal entries on a regular basis, maintain the ledgers and to prepare all the financial statements
  • Assist with annual audit preparation including reports, materials and back-up documents as required
  • Carry out calculations and appropriate back-up materials for preparing cheques for accounts payable
  • Perform all banking duties which includes deposits, petty cash, and online banking.
  • Responsible for preparing all donation receipts
  • Prepare and maintain payroll on a biweekly basis
  • Reconcile payroll for processing and submission of T4 for government filing
  • Manage and maintain group benefits plans for staff
  • Preparation of all the financial, and accounting reports as requested by Executive Director
  • Perform general administrative duties to include but not limited to: photocopying, faxing, mailing, and filing, and maintenance of hard copy and electronic filing system
  • Support staff in assigned project based work, including cost tracking, and cost benefit analysis
  • Maintain and update an inventory of all office materials
  • Liaison with the bank, landlord and other contract service providers. 
  • Maintain, support and track all HR/staffing information including sick days, vacation and personnel files
  • Provide IT services and general maintenance when required. To include such tasks as adding/deleting users to network and outlook, responsible for back-ups etc.
  • Provide administrative support to Executive Director and organization, including board meeting preparation, scheduling etc. 
  • Other duties as assigned
  • Experience in the government-funded not-for-profit sector
  • Demonstrated Experience with Quickbooks Desktop
  • Demonstrated advanced proficiency in Microsoft Office including Excel
  • Attention to detail and high level of accuracy
  • Very strong written and verbal communication skills
  • Sound judgment, problem-solving and organizational skills
  •  An understanding of the issues of sexual violence in the community is considered to be an asset

Qualifications and Education Requirements:

  • Relevant educational training (CGA, CMA, CA designation) and/or equivalent experience (min two years experience in financial management/accounting)
  • College diploma or University degree in related field, MBA etc considered an asset 
  • Strong knowledge of GAAP
  • Strong computer skills (Microsoft Office, Quickbooks, Internet research)
  • Highly organized and able to multitask under strict time lines
  • Valid driver’s license and access to vehicle
  • Excellent written and oral communication skills
  • Ability to work with staff at all levels and external contacts
  • Demonstrated interpersonal skills that promote mutually beneficial, respectful and professional relationships
  • Ability to adapt to and learn new software or systems
  • Able to work efficiently as part of a team as well as independently 
  •  High level of critical and logical thinking, analysis and/or reasoning
  • Experience in the government-funded not-for-profit sector
  • Demonstrated Experience with Quickbooks Desktop
  • Demonstrated advanced proficiency in Microsoft Office including Excel
  • Attention to detail and high level of accuracy
  • Very strong written and verbal communication skills
  • Sound judgment, problem-solving and organizational skills
  • An understanding of the issues of sexual violence in the community is considered to be an asset

Work Conditions

  • Tight deadlines
  • Office and remote work setting 
  • Part-time with opportunity for full time 
  • Interacts with client, agency, community, and government stakeholders under within a variety of circumstances, some of which may be crisis or stressful situations.
  • Criminal Record Check with Vulnerable Sector Screening required.
  • Compliance with our Covid policy

Core Competencies

Communication and Diversity - Takes time to list to others and put them at ease; sensitive to and patient with others’ issues; gaining trust and respect from the clients, public & Team members; works effectively with people unlike themselves by adjusting their communication style; respects other’s opinions

Excellence in Client/Community Service - acting with client/community in mind; using client/community information to plan work and set priorities; implementing efficient workflow processes that meet clients/public expectations; produces high quality work

Innovation and Problem Solving - looks for new and innovative ways of improving performance; improves own performance and that of their team by doing things differently; enjoys challenge of unfamiliar tasks that will result in self-improvements; applies innovative approaches to improve performance and quality.

Teamwork - works well with other team members to ensure there is collaboration within the team to meet goals; participates in looking for solutions that will help solve problems that will benefit all team members; supports team decisions; provides meaningful feedback to team members to enhance individual and team effectiveness

Personal Conduct - establishes trust and earns respect of others; being direct and truthful; keeps confidences and admits mistakes openly; maintains composure in difficult and stressful situations; works in an organized and productive manner.

Leadership - takes initiative to ensure that things get done despite barriers; shifts focus and activities in response to changes; handling changing priorities calmly; ensure that team /department/organization goals are met despite challenges.

EMPLOYMENT and WORKING CONDITIONS

  • Part time or full time, Monday – Friday based on agency need with flex, lieu hours/overtime, including evenings and weekends, as required.
  • Interacts with client, agency, community, and government stakeholders under within a variety of circumstances, some of which may be crisis or stressful situations.
  • Criminal Record Check with Vulnerable Sector Screening required.
  • Compliance with our Covid policy

DRCC AS AN EMPLOYER

We are Proud of:

  • All staff receive paid self-care each week – we prioritize their wellbeing.
  • Additional paid floating stat days.
  • Remote working environment, with on-site work, as required.
  • We highly value the development of our staff and provide professional development opportunities.
  • We are a dynamic, passionate, and collaborative team!
  • DRCC is a proud recipient of the Ontario Ministry of the Attorney General’s 2021-2022 Victim Services Awards of Distinction

As an employer, DRCC is dedicated to building an organization that reflects the diversity of our clients and the communities we serve. We promote equity, diversity, inclusivity, anti-racism, and anti-oppression to provide equal opportunity and full inclusion for all candidates. We encourage individuals from Indigenous, Francophone, Immigrant and Refugee, Black, Women of Colour, LGBTQIA2+ communities, people with Dis/abilities, and all equity seeking groups to apply.

DRCC will make reasonable accommodations to enable all applicants to participate in the recruitment process. If you require any accommodation, please contact gemma@drcc.ca or 905-749-1032

If you are interested in finance/administration and making an impact on your community, please send your cover letter and resume immediately to Executive Director: gemma@drcc.ca with job title in subject. We thank all candidates for their interest! 

 

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