CharityVillage

Internal/External Posting Notice

Title:                                                        Human Resources Officer                                  

Department:                                      Finance & Operations

Status:                                                     Full-time, non-union

Location:                                               Ottawa, ON                           

Immediate Supervisor:              Deputy Director, Human Resources

Salary:                                                     $67,966 - $89,439

Application Deadline:                 July 15, 2025 or until a suitable candidate is found                               

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team!

Join Our Team & Discover Rewarding Opportunities

SCOPE OF POSITION:

Under the direction of the Deputy Director, Human Resources, the Human Resources Officer is responsible for the overall administration and coordination of key Human Resources (HR) activities. This includes providing guidance and support on HR processes and practices such as employee relations, full-cycle recruitment, compensation and benefits administration, employment equity, performance management, policies and procedures, and ensuring compliance with relevant legislation. The role also includes supporting staff development and training initiatives, promoting employee well-being, managing HR-related projects, and contributing to the creation and implementation of HR procedures and tools. The HR Officer plays a key role in fostering an inclusive, supportive, and engaging workplace culture.

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed)

Employee Relations

• Promote a positive, inclusive, and respectful workplace culture;
• Act as first point of contact for staff with regard to any HR related inquiries or challenges;
• Provide orientation, training and advice to staff generally in HR policies and procedures; HR Systems;
• Ensure compliance with employment laws and organizational policies in all employee relations matters;
• Interpret and apply the Collective Agreement (CA) consistently.

Recruitment and Induction

In collaboration with hiring manager or in support of the Deputy Director, HR support staff recruitment and selection by:

• Prepare, review, and ensure consistency of content in job postings and distribute accordingly;
• Develop and implement advertising strategies appropriate to the position;
• Pre-screen applicants and provide a short list to the hiring manager;
• Collaborate with hiring managers to prepare selection tools;
• Participate in interviews, the final selection process, and reference checks;
• Negotiate offers with new hires, ensuring alignment with budget guidelines and internal equity;
• Prepare appointment letters and employment contracts in accordance with management-approved hiring decisions;
• Support hiring managers in determining new hire start dates and ensure all onboarding processes are completed in a timely manner;
• Coordinate with IT for equipment pickup or shipment; prepare induction packages and orientation schedules for new hires;
• Lead and coordinate key aspects of the new hire onboarding and orientation process;
• Act as lead for consultant and contract staff hiring processes, ensuring staff are trained and kept up to date on established procedures and timelines;
• Serve as the main contact for the summer student application process, ensuring applications are submitted on time, queries are addressed promptly, and required reports are completed by the deadlines.

Human Resources Information Systems (HRIS) & Workforce Planning

• Maintain and analyze employee data within the HRIS (BambooHR, Replicon);
• Identify trends and inefficiencies in time and attendance tracking and recommend improvements;
• Support data-driven decision-making and workforce planning;
• Ensure accuracy and confidentiality in timekeeping and employee records;
• Recommend and implement enhancements to HR systems and tools.

Compensation, Benefits & Payroll

• Oversee the administration of employee benefits and liaise with providers;
• Act as primary contact for pension plans and Employee and Family Assistance Program (EFAP);
• Guide payroll processes and verify updates related to HR activity;
• Review payroll registers and support compliance and audit readiness;
• Serve as backup to the Payroll Administrator.

Training & Professional Development

• Develop and communicate policies and resources related to training;
• Ensure compliance with legislated and organizational training requirements;
• Identify and promote relevant learning opportunities organization-wide;
• Maintain and update a centralized list of training resources and other staff development options;
• Facilitate or coordinate training sessions as needed.

HR Administration

• Oversee offboarding, leave management, and reporting;
• Maintain organizational charts, position tracking, and seniority lists;
• Ensure accurate and timely reporting to the Union as per CA requirements.

HR Strategy & Support

• Support the Deputy Director, HR in areas including:
  • Labour relations and conflict resolution;
  • Grievance meetings and collective bargaining preparations;
  • HR policy and strategy development;
  • Special HR projects and ad hoc reporting.

Internal Representation

• Represent HR on internal committees, such as the Joint Health & Safety Committee and Organizational Culture Committee.

Other duties as assigned

REQUIRED EXPERIENCE, KNOWLEDGE & COMPETENCIES:

• A university degree in a relevant field or related discipline;
• A minimum of five (5) years’ experience working in Human Resources, preferably in a generalist capacity;
• Certified Human Resources Professional (CHRP) designation;
• In-depth knowledge of employment standards, labour law, and relevant HR legislation;
• Superior interpersonal, communication (written and oral), presentation, and problem-solving skills;
• Exceptional customer service with strong ability to communicate and build trust at all levels of the organization;
• Strong time management and organizational skills, with the ability to manage multiple priorities under tight deadlines;
• Attention to detail and accuracy in handling sensitive HR data and documentation;
• Strong computer skills in word processing, spreadsheets, email, and database/HRIS systems (preferably Bamboo HR);
• Ability to work both independently and collaboratively as part of a team;
• Experience working in a non-profit and unionized environment;
• Experience interpreting and applying collective agreements and policies;
• Bilingualism, particularly proficiency in French, is considered a strong asset;
• Demonstrated commitment to global justice, social change, women’s rights and gender equality;
• Demonstrated commitment to feminism, anti-racism, justice, equity, diversity and inclusion.
• Willingness to sign and abide by the Oxfam Code of Conduct.

In addition to competitive pay, Oxfam Canada Offers:

• 35-hour work week and the ability to work flexible hours.
• 4 weeks of paid vacation per year, prorated based on FTE equivalence, plus paid office closure from December 27 to 31.
• Extensive health, dental and wellness coverage for staff and their dependents.
• Paid sick days, and additional time off for personal and care responsibilities.
• Pension plan contributions.
• Caring, compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives.
• Regular opportunities for all staff across Canada to meet – in person and virtually – to learn, connect and grow as a team!

** MUST be eligible to work in Canada ** 

We recognize that structural barriers shape experiences and job qualifications. If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply!

As an organization and as individuals, we stand against all systems of oppression, violence, and hate. We stand for justice, equity, diversity, inclusion (JEDI) and decolonization within our organization and society at large, guided by our Anti-Racism and Anti-Oppression Principles (ARAO), our Feminist Principles, and our six core values: Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage. Our Strategic Framework 2021-2025 has a commitment to grow as a feminist, diverse and inclusive organization. To that end, we have created an Anti-Racism, JEDI and Decolonization Strategy 2023-2025 with a vision to become a more just, inclusive and equitable organization, unbound by the oppressive systems of racism, white supremacy, patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate, inclusive workplace where everyone feels valued and connected. We are especially eager to hear from women and gender non-conforming individuals, Indigenous peoples, Black and racialized communities, 2SLGBTQI+ individuals, persons with disabilities, immigrants to Canada, and others from underrepresented groups.

If you require adaptive measures during any stage of the recruitment process, please notify us at CAN-FA-Accommodation@oxfam.caor (613) 237-5236. We are committed to providing accommodations to meet your needs. Oxfam Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

Important Note: Offers of employment are conditional upon signing our code of conduct, satisfactory references, and any required screening checks. At Oxfam Canada, we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities, visit https://www.oxfam.ca/who-we-are/our-people/careers/. Please note that we do not offer internships or overseas volunteer placements.

We welcome you to join our movement – sign up for news and updates today.

We thank all those who apply, however, only those selected for an interview will be contacted.