CharityVillage

Position Title: Human Resources Assistant
Position Type: Full-time, Indefinite
Position Level: 5
Salary Range: $55,000 to $60,000 annually based on experience
Program: Finance and Operations
Location: Hybrid at WCS Canada Head Office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7
Date Written/Revised: January 10, 2025
Reports To: Manager of Human Resources, Okechukwu Ezibe
Supervises (Direct supervision only): N/A
Start Date: February 10, 2025
Benefits: 4 weeks’ vacation, Paid sick and personal emergency leave, Self-care days, Health and dental care, Life insurance, RRSP program, Annual salary adjustments, DEIJA team, Weekly wellness sessions, Mentorship program.

Position Contact: Manager of Human Resources, Okechukwu Ezibe

Application Closing Date: January 24, 2025 at 6pm EST.

Position Summary
We are seeking a motivated and detail-oriented Human Resources (HR) Assistant to support the Manager of Human Resources in providing effective and robust HR support to WCS Canada, a rapidly growing conservation organization with a passionate team of conservation science staff. various administrative tasks. The ideal candidate will have excellent communication skills, a strong work ethic, and a passion for helping others. This is a new role to the organization that provides an exciting opportunity for an early career HR professional to expand their HR generalist skills from the ground up with a rapidly growing organization.

Human Resources Assistant plays a key role in fostering effective communication, building relationships, and contributing to efficient HR service delivery. In addition, this role will support in streamlining HR processes, assist with projects as needed. This position will support key HR functions, including recruitment processes, employee onboarding and offboarding, benefits administration, employee relations, Diversity, Equity and Inclusion (DEI) and operational tasks.

This position will report to the Manager of Human Resources and be a member of the core WCS Canada Finance and Operations team.

Position Objectives

• To provide administrative support to the Manager of Human Resources.
• To support HR informaton data accuracy and integrity
• To ensure that human resources policies, procedures and practices are compliant with the relevant regulatory environment in all jurisdictions in Canada where we work.
• To contribute to providing a respectful and confidential HR environment, and to ensure WCS Canada values are reflected in all HR practices.

Principal Responsibilities
Generalist

• Assist with coordinating training and development programs, including tracking attendance, completion, and feedback.
• Support the annual staff performance evaluation process.
• Maintain and update employee records in database and HRIS, including employment contracts, benefits information, and training records to ensure accuracy and compliance with legal requirements.
• Coordinate meetings of the Joint Health and Safety Committee (JHSC) and Employee working Groups and take minutes.
• Other related duties as assigned.

Recruitment, Onboarding and Offboarding

• Assist with full cycle recruitment, including review of job descriptions, posting job openings, screening resumes, scheduling interviews, correspondence with candidates and conducting reference checks.
• Support onboarding processes for new employees, including orientation and training coordination.
• Assist with the Offboarding process, including changes in database and HRIS, scheduling exit interviews and benefits administration.

Employee Relations

• Contribute to the development and implementation of HR initiatives, programs and policies.
• Timely respond to employee inquiries regarding HR policies, benefits, and procedures and escalate to the Manager of Human Resources as needed.
• Support employee benefits administration and assist employees with questions or issues related to their benefits.
• Support the development and implementation of HR initiatives and programs to enhance employee engagement and retention.
• Provide administrative support for the probationary review and annual performance review process, including documentation and correspondence to staff.
• Assist in organizing employee events and activities to promote a positive workplace culture.

Diversity, Equity and Inclusion (DEI)

• Contribute to the implementation of WCS Canada’s DEI strategy, in collaboration with the Manager of Human Resources.
• Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.
• Coordinate meetings of the Diversity, Equity, Inclusion, Justice and Accessibility (DEIJA) team and take minutes.

Required Qualifications/Skills/Experience

• A post-secondary diploma or degree in Human Resources Management, Business Administration, or related field.
• Minimum of 2 years' experience in a HR related role.
• A commitment to advancing Diversity, Equity, Inclusion, Justice, and Accessibility in the workplace.
• Strong organizational and time management skills.
• Demonstrated ability to work independently and as part of a team, managing multiple priorities in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Experience working with a HRIS.
• Excellent verbal, written and interpersonal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint), MS Teams and SharePoint.

Other Desirable Qualifications/Skills/Experience

• A passion for wildlife and wild places.
• Knowledge of employment legislation and best practices in HR.
• Experience in the non-profit sector is a plus.
• Experience in a similar position preferred.
• Project Management Professional Certification is a strong asset.
• Experience with employee recognition platforms is an asset.
• Bilingual (English and French) is a plus.

Office Safety Plan Compliance
WCS Canada is committed to providing and maintaining a safe environment for our employees, contractors, and partners. As part of this commitment, it is a condition of employment that all WCS Canada employees be fully vaccinated against COVID-19 with a vaccine approved by Health Canada or the World Health Organization. This condition is subject to applicable human rights legislation.

How to Apply
Please submit your CV and a cover letter explaining your interest in this position and relevant skills and experience via this link.
For questions regarding the position and application process, please contact Okechukwu Ezibe at oezibe@wcs.org.

Application Closing Date: January 24, 2025 at 6pm EST.

About WCS Canada
WCS Canada (www.wcscanada.org) was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow.
 
WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic (numbered) Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to engagement with Indigenous Peoples ranges from notification of research to the provision of scientific advice, to co-creation of research. We respect Indigenous knowledge systems and include this knowledge in our research and conservation programs where possible. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.