Finance Officer - Diocese of The Arctic
Position overview:
The Diocese of The Arctic is the farthest-reaching non-governmental organization in Canada’s North, maintaining a presence in 49 communities across the Northwest Territories, Nunavut, and the Nunavik region of Quebec. As a Christian charity, our mission is to proclaim the Good News of Jesus Christ while enabling Christians to fulfil their God-given ministry. Our membership is majority Indigenous (Inuit, Inuvialuit, Gwich’in, Cree, and Dene) together with the many others who call the North their home.
The Finance Officer is a full-time Christian lay-ministry position with the mandate to provide faithful stewardship of diocesan resources in accordance with traditional Christian values, and to oversee finance and accounting functions for the Diocese and affiliated entities in accordance with Accounting Standards for Not-for-Profit Organizations.
The Finance Officer is a senior member of diocesan staff tasked with supporting the vision, mission, and leadership of the Bishop, Synod, and Executive Committee, working day-to-day under the supervision of the Executive Officer. The Finance Officer works alongside the Compliance Officer for payroll, human resources, and matters related to parish accounts, and is supported by the part-time Office Administrator as required. As a key member of a small team serving a massive mission field, diocesan staff thrive when they are flexible, humble, and maintain a good sense of humor concerning the ever-changing challenges of Northern ministry.
The annual (non-consolidated) operating budget of the diocese is in the vicinity of $3-million, with $1.4-million in its investment portfolio, and 119 properties across the North that are held in trust for local mission and ministry. The accounts of local parishes are not consolidated with the diocesan accounts, but are maintained by local volunteer treasurers who are to work closely with the Finance Officer.
Primary Duties and Responsibilities
This is a full-time on-site position at the Diocesan Office on 51st Street in Yellowknife, NT. The Finance Officer is expected to maintain regular office hours, to include attending daily Morning Prayer services with other staff. Extended period of time sitting, using a computer, and speaking by phone or Zoom are to be expected, as well as lifting filing boxes and navigating the stairs to the lower-level file storage area. Occasional evenings will be required (hosting treasurer training sessions, joining Zoom calls with parish vestries, joining committee meetings). Limited travel is required, primarily for participation in tri-annual diocesan synod events or occasional in-person gatherings for clergy and staff.
Supervision and Accountability
Reports to: Executive Officer
Accountable to: Diocesan Bishop and Executive Officer
Supervises: Office Administrator (in specific delegated tasks)
Compensation and Benefits:
The salary for this position will be in the range of $44 - $47 per hour for a 37.5 hour work week ($85,800 - $91,650 per year), plus a Northern Allowance of $3,700. Salaries are reviewed annually by the Executive Committee with annual cost of living adjustments applied as resources allow.
This position includes enrolment in the General Synod Pension Plan of the Anglican Church of Canada. Employer portion pays 12.5%, employee contributes 5%.
Benefits include Health, Vision, and Dental benefits, Long-Term Disability plan, Group Life Insurance Benefits, Employee and Family Assistance Plan, and optional participation in the Continuing Education Plan.
4 weeks paid vacation are provided, in addition to the paid office shut-down over the Christmas period from the last day of school in December until after the New Year’s holiday.
Term of Service:
This is an indeterminate full-time position. As the diocese prepares for the retirement of the diocesan bishop in December of 2024, it is expected that the Finance Officer will be committed to the position for at least 3-5 years to maintain consistency over the transition period.
The Diocese of The Arctic is the farthest-reaching non-governmental organization in Canada’s North, maintaining a presence in 49 communities across the Northwest Territories, Nunavut, and the Nunavik region of Quebec. As a Christian charity, our mission is to proclaim the Good News of Jesus Christ while enabling Christians to fulfil their God-given ministry. Our membership is majority Indigenous (Inuit, Inuvialuit, Gwich’in, Cree, and Dene) together with the many others who call the North their home.
The Finance Officer is a full-time Christian lay-ministry position with the mandate to provide faithful stewardship of diocesan resources in accordance with traditional Christian values, and to oversee finance and accounting functions for the Diocese and affiliated entities in accordance with Accounting Standards for Not-for-Profit Organizations.
The Finance Officer is a senior member of diocesan staff tasked with supporting the vision, mission, and leadership of the Bishop, Synod, and Executive Committee, working day-to-day under the supervision of the Executive Officer. The Finance Officer works alongside the Compliance Officer for payroll, human resources, and matters related to parish accounts, and is supported by the part-time Office Administrator as required. As a key member of a small team serving a massive mission field, diocesan staff thrive when they are flexible, humble, and maintain a good sense of humor concerning the ever-changing challenges of Northern ministry.
The annual (non-consolidated) operating budget of the diocese is in the vicinity of $3-million, with $1.4-million in its investment portfolio, and 119 properties across the North that are held in trust for local mission and ministry. The accounts of local parishes are not consolidated with the diocesan accounts, but are maintained by local volunteer treasurers who are to work closely with the Finance Officer.
Primary Duties and Responsibilities
- Safeguard the assets of the diocese by providing faithful stewardship of resources that have been provided and entrusted to the diocese to fulfil our mission
- Maintain full-cycle monthly accounting for all diocesan financial activities, including monthly reconciliation of bank balances and the preparation of monthly financial statements.
- Monitor budget performance, advising the Executive Officer of budget variances.
- Provide monthly forecast of cashflows for review by the Executive Officer.
- Maintain compliance with donor or grantor restrictions on donated funds.
- Run monthly payroll and make required remittances and reports to government agencies and the national Anglican Pension Office.
- Serve as the primary point of contact for questions from parish treasurers concerning their annual financial agreements with the diocese, having great respect for their status as volunteers and taking seriously any opportunities to come alongside them to further equip them in their ministry of stewardship, including playing a role in the ongoing training of parish treasurers.
- Actively manage parish accounts receivable, communicating proactively with parish leaders and advising the Executive Officer of any concerns that may arise.
- Assisted by the Office Administrator, accept, log, deposit, record, and receipt charitable donations and other payments received by cheque, pre-authorized bank transfer, and credit card.
- Report on the quarterly performance of investments.
- Collaborate with the Bishop and Executive Officer in preparing the annual diocesan budget for approval by the Executive Committee.
- Prepare for annual audit and collaborate closely with audit team, always maintaining an up-to-date physical and/or digital filing system as required.
- Serve as an ex-officio member of the Executive Committee of the Diocese.
- Fulfill responsibilities as outlined in the Canons (bylaws) of the diocese and other duties as assigned by the Rules and Regulations of the Diocese, including serving as a signing officer on diocesan accounts.
- Welcome visitors, colleagues, volunteers, and donors by warmly greeting and responding to them in person, by phone, on Zoom, or by email and responding to their requests in a timely and professional manner.
- Complete incidental and additional tasks to support the overall mission and ministry of the Diocese, including cross-training on other essential tasks to cover vacations, and cross-training others to maintain essential financial tasks during the Finance Officer’s vacations.
- Passionate about undertaking the Christian lay-ministry of stewardship and supporting the mission of the Diocese, with a willingness to learn the culture and structure of the Anglican Church in the Arctic.
- Experience working in a fund-accounting-based non-profit environment
- Demonstrated confidence and competence with bookkeeping functions and full-cycle accounting
- Proficient in Sage 300 and other common accounting and business software.
- Demonstrated leadership, communication, entrepreneurial, and creative-thinking skills
- Capacity to prioritize effectively to meet established deadlines
- Completion of a relevant degree with 3 years of experience in finance, accounting, and administration is expected, with Chartered Public Accountant designation preferred.
This is a full-time on-site position at the Diocesan Office on 51st Street in Yellowknife, NT. The Finance Officer is expected to maintain regular office hours, to include attending daily Morning Prayer services with other staff. Extended period of time sitting, using a computer, and speaking by phone or Zoom are to be expected, as well as lifting filing boxes and navigating the stairs to the lower-level file storage area. Occasional evenings will be required (hosting treasurer training sessions, joining Zoom calls with parish vestries, joining committee meetings). Limited travel is required, primarily for participation in tri-annual diocesan synod events or occasional in-person gatherings for clergy and staff.
Supervision and Accountability
Reports to: Executive Officer
Accountable to: Diocesan Bishop and Executive Officer
Supervises: Office Administrator (in specific delegated tasks)
Compensation and Benefits:
The salary for this position will be in the range of $44 - $47 per hour for a 37.5 hour work week ($85,800 - $91,650 per year), plus a Northern Allowance of $3,700. Salaries are reviewed annually by the Executive Committee with annual cost of living adjustments applied as resources allow.
This position includes enrolment in the General Synod Pension Plan of the Anglican Church of Canada. Employer portion pays 12.5%, employee contributes 5%.
Benefits include Health, Vision, and Dental benefits, Long-Term Disability plan, Group Life Insurance Benefits, Employee and Family Assistance Plan, and optional participation in the Continuing Education Plan.
4 weeks paid vacation are provided, in addition to the paid office shut-down over the Christmas period from the last day of school in December until after the New Year’s holiday.
Term of Service:
This is an indeterminate full-time position. As the diocese prepares for the retirement of the diocesan bishop in December of 2024, it is expected that the Finance Officer will be committed to the position for at least 3-5 years to maintain consistency over the transition period.
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