CharityVillage

ABOUT THE CAPITOL 

The National Historically Designated Cameco Capitol Arts Centre is located just 1 hour from Toronto in beautiful and historic Port Hope. One of Canada’s first “Talking Picture Houses,” built in 1930 and in operation as a multi-entertainment venue since 1995, the Capitol has enjoyed growth over the past five years and is poised for the next chapter in its evolution. The Capitol draws top industry talent for its professional productions in two performance spaces. Operating year round, the Capitol offers Live Theatre, Concerts, TIFF Films, HD Opera and much more.

We are looking to build an all-star team, so if you possess a vibrant personality, strong people skills and have a passion for bringing new ideas forward and working towards a common goal, apply for this opportunity now!

DUTIES & RESPONSIBILITIES 

BOOKKEEPING 

• Maintain an accurate record of financial transactions to include but not limited to Box Office Sales, Concession Sales, Donations, Accounts Receivable, Accounts Payable and Payroll.

• Reconcile and record Visa, MC, Interac, and Moneris transactions.

• Reconcile and record daily cash receipts and make bank deposits. 

• Prepare sales reports with reconciliation of cash receipts and sales.

• Maintain accurate personnel financial records and process weekly payroll in a timely manner.

• Track, prepare and submit all performance Licencing Fees and Union dues.

• Post and pay maintenance contracts, supplier and contractor invoices in a timely manner.

• Track Rental Events contracts, reconcile and prepare Event Settlements, Issue Invoices and/or Payouts.

• Maintain the chart of accounts and ensure an orderly accounting filing system.

• Maintain and prepare documentation for lotteries (ie. Festival of Lights & Trees, 50/50 draws, fundraisers, special collections, etc.).

• Issue and Track donor receipts and maintenance of the donor database as required 

PLANNING & ADMINISTRATION 

• Work in collaboration with the Managing Director and Senior Accountant to create and maintain efficient financial policies, processes and procedures. 

• Inform financial decisions with regular analysis of financial trends and records.

• Assist in preparation of annual budgets.

REPORTING

• Prepare and report annual T4 and T4A documents.

• Remit monthly payroll source deductions and WSIB as appropriate.

• Ensure accurate and timely remittance reports to external artist associations and unions.

• Assist in the preparation of external funding applications (ie. government grants & subsidies, corporate sponsorships, etc.)

NECESSARY QUALIFICATIONS

Education: Post-secondary degree from a recognized, relevant technical training institution, or an equivalent combination of education and professional experience

Experience: 3 - 4 years of bookkeeping experience in accounting and administration 

Skills: 

• Solid knowledge & understanding of Generally Accepted Accounting Principles (GAAP)

• Proficiency in Microsoft Office Suite (Excel and Word) and GSuite software programs 

• Extensive knowledge of QuickBooks OnLine

• Data entry skills with high attention to detail

• Ability to work both independently and as part of a small team 

• Strong written and verbal communications skills 

• Excellent organizational skills with the ability to work on multiple projects 

• Strong interpersonal skills, integrity, positive energy, collaborative spirit and a high level of cultural sensitivity in a diverse environment

• Passionate, innovative, entrepreneurial, collaborative, creative and an inexhaustible sense of humour.

Assets: 

• An understanding and appreciation of the arts and culture sector and environment 

• Working knowledge of the not-for-profit sector, and its specific requirements and challenges