CharityVillage

About Nature Canada:

Nature Canada connects the dots between local action and systemic change. A charitable organization, for more than 80 years, we have been Canada’s voice for nature. We work to ensure that solving the biodiversity crisis is a government priority. We advocate on behalf of other species for habitat protection and good policy. We facilitate mobilization among our extensive network of partners and individual nature-lovers to achieve our shared goals and generate the political will for needed transformation.

Job Summary

The Executive Assistant is a key position at Nature Canada providing administrative support to the Executive Director; coordinating and managing logistics for the Board of Directors and Annual General Meetings, and managing operations at the Nature Canada office. This position will be in-person at our office located in downtown Ottawa.

Job Description and Duties

• Report to the Executive Director (ED)

• Provide administrative support to the Executive Director including:

  • manage calendar, schedule meetings and respond to meeting requests

  • Help coordinate the work of NGO coalitions, including minutes

  • Ensure action items are delivered on

  • Organize travel logistics- flight/train, expenses, cars, provide printed material 

  • Assist in document preparation, research

  • Manage expense reports

• Provide administrative support to ED in order to support the Board of Directors including: 

  • Help organize Board Meetings and support board members and committees

  • Timely preparation and delivery of meeting materials

  • Minute taking of: Board meetings, Annual General meetings, Committee/Working group meetings

  • Provide support for expense reimbursement and travel logistics

• Provide Reception and Office Administration

  • General office reception

  • Responsible for monitoring general correspondence inbox, direct emails to the appropriate staff, respond to general inquiries 

  • Responsible for answering and screening calls on main line, transfer calls to the appropriate staff and respond to general inquiries 

  • Maintenance of office and kitchen supplies

  • Coordinating IT support

  • Supporting workplace culture and the hiring process, onboarding and offboarding

• Other duties as assigned

Summary of Qualifications and Experience

The successful candidate will have some combination of the following:

• College diploma, university degree, or 5-10 years of relevant experience working for a not for-profit in a responsible administrative or programmatic role.

• Ability to work in English and French is an asset.

• Exceptional organizational and communication skills.

• A proven ability to respond professionally to written materials as required.

• Computer literacy including Adobe Acrobat, Asana, Slack, Google Docs and Business Suite.

• Ability to prioritize job tasks, problem solve, and focus on deadlines.

• Strong team player with excellent interpersonal skills.

• Commitment to nature and the environment.

Salary

The salary range for this position is $60,000-75,000/year, depending on experience, with a competitive benefits package and 4 weeks paid vacation.

Benefits

We offer a compensation package that includes:

• Contributions to group RRSP

• Insurance: health, dental, long-term disability and life insurance

• Employee Assistance Program (EAP)

• Paid vacation, holidays and sick leave