CharityVillage

Executive Assistant - Mothers Matter Canada

Nov 07, 2024
Vancouver, British Columbia
Title: Executive Assistant 

Type: Permanent, Full-time (35 hours per week)

Location: Metro Vancouver Area

Salary Range: $45,000 - $50,000
 
Mothers Matter Canada is built on the foundational belief that mothers are the catalyst for change within their families and communities. We have challenged and changed gender stereotypes, and our programs have supported women to take leadership roles within the house and in the community. Our programs are gender-based, holistic and client-centric, and we advocate to amplify the voice of the women we serve to fuel policies and interventions that are more equitable and meet the needs of our clients. We build collaborations and linkages, and contribute to shaping a positive narrative about the value that immigrant and refugee women have and bring to Canadian society. We envision a Canada where all mothers and children can achieve their full potential and lead enriched lives.

Our mission: Together with our network of dedicated community partners, Mothers Matter Canada empowers socially isolated and economically vulnerable mothers - including newcomers, refugees, and Indigenous mothers - and their children to live full and productive lives. We create an environment of acceptance, encouragement, and learning, through innovative, evidence-based education and supports.
 
About this Opportunity:
  • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that organizational goals and objectives are accomplished and that operations run efficiently.
  • Maintain and refine internal processes that support the effective delivery of mission objectives, and coordinate internal and external resources to expedite workflows.
  • Manage effective Governance communication by liaising with the Board of Directors and ensuring open, responsive, and timely engagement.
Areas of Responsibility:
  • Manage professional scheduling for the CEO, including meetings, agendas, email, phone calls, etc.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to other staff and to the Board of Directors.
  • Manage CEO’s travel logistics and activities, including accommodations, transportation.
  • Provide administrative and support, such as documentation of operating processes, administrating access to corporate applications (Slack, Zoom, 1Password, Google Workplace, Canva, etc.)
  • Maintain a digital filing system and digitize archived files. 
  • Maintain professionalism and strict confidentiality with all materials. 
  • Support Board of Directors operations through the generation of meeting agendas, invitations, and the taking of notes and minutes. 
Experience Requirement:
  • Experience in an administrative role reporting directly to upper management.
  • Excellent written and verbal communication skills. 
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information.
What we Offer:
 
Join our team and enjoy a range of benefits designed to support your professional growth and personal well-being:
  • Flexible Work Environment: Embrace a work-life balance with our hybrid work arrangements: this role requires two days per week in our downtown Vancouver office and flexibility for travel once per year.
  • Health & Dental Benefits: Comprehensive coverage to ensure your health and wellness.
  • RRSP: Secure your future with the option to contribute to our group RRSP plan. 
  • Holiday Program: Enjoy 3 flexible additional paid vacation days to use for personal days of significance. 
  • Generous Time Off: Benefit from personal days, vacation, and sick leave to recharge and refresh.
  • Inclusive Culture: Be part of a workplace that is committed to diversity, equity, inclusion, decolonization, anti-racism, and anti-oppression.
How to Apply:
 
Please submit your resume and cover letter by clicking on link the below. The position will be posted until filled. Applications will be reviewed on a rolling basis, please apply as soon as possible.

We thank all applicants for their interest; however, only those under consideration will be contacted.
 
The position will remain open until the successful candidate has been selected.
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Mothers Matter Canada is committed to inclusive, accessible and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of our community. We encourage and welcome applications from qualified applicants including members of racialized groups, Indigenous Peoples, women, persons with disabilities, and persons of any sexual orientation or gender identity. Please let us know if you require an accommodation and we will work with you to ensure a barrier-free hiring process. 
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