CharityVillage

Coordinator, Youth Policy Program
Full-Time, 2-Year Contract
Hybrid; Located in Lower Mainland
Expected Start Date: Immediately or 2-3 weeks after offer has been accepted.

Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.

Accessibility
Vancouver Foundation’s office is located on the second and third floors of a building with an elevator for access to the office, and an accessible, single-stall, gender-neutral washroom that includes a shower. Vancouver Foundation has a hybrid working model, with both work from home and in-office options available to staff. These options are position dependent.

We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on refugee claimant status, race, colour, religion, nationality, social or ethnic origin, sex, age, disability, immigration status, sexual orientation, gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.

About Us
Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, equitable, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we’re committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

For a view into our world, please visit: www.vancouverfoundation.ca

About You
You care about justice and fairness. You understand that public systems, policies, and funding can either support or harm communities. You want to help racialized youth build confidence, step into their power, and create change. You are aware of how racism, colonization, and power show up in both community and workplace settings, and you bring that awareness into your work.

You like to keep things running smoothly. You are organized, calm under pressure, and like having a plan—but you're also flexible when things change. You take pride in doing your work carefully and well. Whether you're booking travel, planning events, tracking applications, or responding to last-minute needs, you make sure nothing gets missed.

You build strong relationships. You know that people joining programs may be going through more than just the program itself. You treat every interaction as a chance to build trust and comfort. You’re respectful, warm, and able to listen without judgment while still keeping the work on track.

You’re confident with technology. You learn new tools quickly and know how to keep information safe and organized. You pay attention to small details, ask thoughtful questions, and communicate clearly.

You’re ready to grow. You bring curiosity, reflection, and a willingness to learn. You want to join a team that values honesty, care, and a deep commitment to justice. You’re ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

About the Position
The Coordinator, Youth Policy Program (YPP) position will support the overall work of the Community & Culture team. In particular, this role will support the Grants & Community Initiatives (GCI) department to deliver YPP to advance racial justice. The Coordinator will execute all administration and planning from beginning to end for each YPP cohort. This position requires both specialist and generalist skills, with excellent attention to detail while understanding the higher strategic goals and impacts of the department. This role supports Vancouver Foundation’s commitment to centering racialized youth voices in public policy and sector transformation.

Main Responsibilities
Youth Policy Program (YPP) 

• Coordinates and facilitates application process (inquires and online support)
• Receive, review, assess and organize applications
• Coordinates convening of selection committee, communications, logistics, learning opportunities and technical support as required
• Coordinates all module and alumni engagement activities
• Organizes all program-related planning including logistics, catering, flights/accommodations, and vendor management as needed

Administration and Engagement

• Receives internal and external inquires related to YPP’s work and redirects and/or corresponds directly as appropriate.
• Manages YPP admin inbox and calendar
• Works with Finance as necessary to support expense submissions, payments, and reporting
• Updates YPP website content as required in collaboration with Communications
• Supports the Engagement team with community listening by capturing and maintaining records and logs to ensure the needs of racialized communities are centered in our efforts to advance racial justice within the sector and through our program
• Produces written and verbal presentations to Advisory and Board Committees, Donors, fund holders and community stakeholders in collaboration with Manager

Desired Experience/Education/Skills
Education/Experience

• Minimum two years’ experience in Not-for-profit and/or social purpose organization in a paid or volunteer capacity
• Experience in anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks, etc.
• Experience in providing coordination and administrative support for major projects, programs, or events
• Experience in complex environments that demand priority-setting and balancing competing interests and needs
• Demonstrated ability to work with diverse communities at various levels (from grassroots organizations to government ministries)
• Experience with youth is preferred

Skills/Attributes

• A quick learner with a natural curiosity and desire to ask questions
• Strong organizational and time management skills
• Comfort with using social media (Facebook, Twitter, Tik Tok and Instagram)
• Strong technical skills include the ability to use a range of software applications
• Occasional weekend and evening hours may be required.
• Some travel may be required.

We know that there is rarely an ideal or perfect candidate for a job, and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described above—or if the core activities in this role are exciting to you, but you do not meet the above exactly—we encourage you to apply and elaborate in your cover letter.

Core Competencies

• JEDI Framework - Experience in anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks, etc.
• Self-Awareness – Reflexive to one's own social location, power, privilege, with a strong understanding of personal strengths and areas for growth.
• Service Orientation - Focuses on participants and other community experiences through interactions with the Foundation.
• Facilitates Cultural Safety - Demonstrates a strong understanding and respect for diverse cultures, traditions, and perspectives. Ensures actions and decisions are culturally sensitive and responsive to the communities served.
• Relational – Capacity to recognize and understand one's own emotions, effectively manage them, and navigate interpersonal interactions with empathy, fostering harmonious relationships.
• Decisive and Action-Oriented – Takes a systems approach to problem solving problems and making decisions. Uses a proactive approach to take action and achieve desired outcomes – able to prioritize tasks.
• Simplifies Complexity – Skilled at distilling complex ideas, systems, or information into clear, accessible, and actionable processes and procedures. Strives for clarity without oversimplifying, making it easier for others to understand, engage, and act.
• Initiative - Acts proactively to address opportunities and challenges. Looks for ways to improve work practices for greater efficiency and effectiveness. Ensures that errors or unsuccessful initiatives are reviewed, and action is taken to avoid future challenges.
• Adaptable - Demonstrates flexibility and agility to manage ambiguity and change.
• Project Management – Demonstrates the ability to plan, organize, and manage multiple tasks projects from initiation to completion with attention to detail. Balances competing priorities and adapts to shifting timelines.
• Collaboration – Skilled in working with internal and external partners to achieve shared goals. Builds strong, respectful relationships across roles and sectors. Communicates effectively and contributes to a positive, solution-focused team dynamic.

Accountability
Reporting to Senior Manager, Youth Policy Program

Salary
$67,100 annually plus pension and a generous and comprehensive benefits package. 

Hours of Work
35-hour work week, Monday – Friday, primarily Monday to Thursday, occasional Fridays.

Location
Our head office is located in downtown Vancouver. Through our hybrid working policy there is an opportunity to work from home. If interested, please identify your requested location during the hiring process and we can discuss the conditions required under our policy.

We kindly ask for no phone calls please. Applicants will receive an emailed response confirming receipt of their resume submission. Due to the high number of applications Vancouver Foundation receives, only candidates who are selected for an interview will be contacted. Periodic updates regarding recent postings are published on our career page after the application deadline has expired. We thank all applicants for their interest in the Vancouver Foundation.