CharityVillage

Coordinator, Granting
Full-Time Contract, 4-Months
Hybrid Eligible
Expected Start Date: Immediately or 2-3 weeks after offer has been accepted.

Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.

Accessibility

Vancouver Foundation’s office is located on the second and third floors of a building with an elevator for access to the office, and an accessible, single-stall, gender-neutral washroom that includes a shower. Vancouver Foundation has a hybrid working model, with both work from home and in-office options available to staff. These options are position dependent.

We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on refugee claimant status, race, colour, religion, nationality, social or ethnic origin, sex, age, disability, immigration status, sexual orientation, gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.

About Us

Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, equitable, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we’re committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

For a view into our world, please visit: www.vancouverfoundation.ca

About You

You believe that funding can be a tool for equity, care, and community-led change. You understand that how resources are distributed matters—and you’re committed to making sure that the process is accessible, fair, and grounded in respect. Whether it’s housing, mental health, or arts and culture, you want to support organizations across B.C. doing vital work.

You’re someone who pays attention—to systems, to details, and to people. You can manage complex projects while keeping the bigger picture in mind. You’re confident navigating databases, tracking applications, producing reports, and supporting adjudication processes with care and precision.

You’re reflexive about your own place in the work. You think critically about how power and privilege show up in your role, and you strive to support community organizations in a way that is culturally safe, respectful, and grounded in justice.

You’re a relationship builder. Whether you're supporting applicants, coordinating with internal teams, or engaging with community advisors, you lead with empathy, clarity, and professionalism. You know that behind every application is a story—and you treat those stories with care.

You simplify complexity. You’re skilled at turning systems and procedures into clear, accessible processes. You bring a service mindset to your work—anticipating needs, responding thoughtfully, and helping people feel supported every step of the way.

You’re proactive and adaptable. You’re energized by improving systems, streamlining workflows, and managing timelines. You’re comfortable with change and curious about how to make things better—for the team, for the applicants, and for the communities served.

You want to grow. You’re looking for a team that shares your values—where collaboration, accountability, and justice aren’t just words, but ways of working. You’re ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

About the Position

The Strategic Granting (SG) team effectively and transparently moves the majority of funding to community in the Grants and Community Initiatives (GCI) department. The Coordinator, Granting is responsible for providing coordination and administration support throughout the entire granting process. This includes executing multi-year grant programs, supporting prospective and current grantees, coordinating grant application and adjudication processes, and community reporting.

This position requires both specialist and generalist skills, with an eye for detail while understanding the higher strategic goals and impacts of the department.

Main Responsibilities

Grantmaking

• Proficient user of the grantmaking software (currently SmartSimple) including entering information and updates, troubleshooting internally and externally, and producing reports
• Supports grant seekers in application process (inquiries and online support)
• Receives, validates, reviews, and assigns proposals for internal review
• Acts as a liaison with Finance as necessary on grants requests, expense submissions, grant payment reporting and process
• Monitors grantee files in grants management database and ensures data integrity
• Supports committee adjudication, including Community Advisor adjudication process involving communications, meeting coordination and logistics, ongoing learning opportunities and technical support as required
• Monitors grantmaking practices to ensure compliance with administrative policies and procedures, and able to identify process improvements across GCI 
• Proactively identifies opportunities for improvement; shares ideas and provides recommendations accordingly
• Acts as a liaison to other teams within GCI and other departments at VF

Administration and Engagement

• Receives internal and external inquires related to GCI’s work and redirects and/or corresponds directly as appropriate
• Supports central mailbox activities for granting programs
• Produce reports and documents; research background information; extract, organize and present data
• Processes invoices and payments as needed for the department
• Updates website content as required in collaboration with Communications team
• Produces written and verbal presentations to Advisory and Board Committees, and other relevant community stakeholders in collaboration with Manager
• Supports management team with special projects as they arise

Desired Experience/Education/Skills

Education/Experience

• Minimum one year experience in administering granting processes
• Minimum one year experience in Not-for-profit and/or social purpose organization in a paid or volunteer capacity
• Experience in providing administrative support for major projects/programs/events
• Experience in complex environments that demand priority-setting and balancing competing interests and needs
• Demonstrated ability to work with diverse communities at various levels (from grassroots organizations to government ministries)

Skills/Attributes

• A quick learner with a natural curiosity and desire to ask questions
• Strong technical skills include the ability to use a range of software applications
• Occasional weekend and evening hours may be required

We know that there is rarely an ideal or perfect candidate for a job, and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described above—or if the core activities in this role are exciting to you, but you do not meet the above exactly—we encourage you to apply and elaborate in your cover letter.

Core Competencies

• JEDI Framework - Experience in anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks, etc.
• Self-Awareness – Reflexive to one's own social location, power, privilege, with a strong understanding of personal strengths and areas for growth.
• Service Orientation - Focuses on participants and other community experiences through interactions with the Foundation.
• Facilitates Cultural Safety - Demonstrates a strong understanding and respect for diverse cultures, traditions, and perspectives. Ensures actions and decisions are culturally sensitive and responsive to the communities served.
• Relational – Capacity to recognize and understand one's own emotions, effectively manage them, and navigate interpersonal interactions with empathy, fostering harmonious relationships.
• Decisive and Action-Oriented – Takes a systems approach to problem solving problems and making decisions. Uses a proactive approach to take action and achieve desired outcomes – able to prioritize tasks.
• Simplifies Complexity – Skilled at distilling complex ideas, systems, or information into clear, accessible, and actionable processes and procedures. Strives for clarity without oversimplifying, making it easier for others to understand, engage, and act.
• Initiative - Acts proactively to address opportunities and challenges. Looks for ways to improve work practices for greater efficiency and effectiveness. Ensures that errors or unsuccessful initiatives are reviewed, and action is taken to avoid future challenges.
• Adaptable - Demonstrates flexibility and agility to manage ambiguity and change.
• Project Management – Demonstrates the ability to plan, organize, and manage multiple tasks projects from initiation to completion with attention to detail. Balances competing priorities and adapts to shifting timelines.
• Collaboration – Skilled in working with internal and external partners to achieve shared goals. Builds strong, respectful relationships across roles and sectors. Communicates effectively and contributes to a positive, solution-focused team dynamic.

Accountability

Reporting to Director, Strategic Granting

Salary

$67,100 annually (prorated to contract length) plus pension and a generous and comprehensive benefits package. 

Hours of Work

35-hour work week, Monday – Friday, primarily Monday to Thursday, occasional Fridays.

Location

Our head office is located in downtown Vancouver. Through our hybrid working policy there is an opportunity to work from home. If interested, please identify your requested location during the hiring process and we can discuss the conditions required under our policy.