CharityVillage

COORDINATOR, Events and Rentals 
“Event Maestro”                                                                                  

Reports to: Recreation Supervisor

Location:  1805 Gaspe Avenue, Ottawa

Hours of work:  37.5 hours per week; scheduled to support events and rentals

Salary range:  $22 - $26 per hour

Overview

The Manor Park Community Council (MPCC) is a not-for-profit organization providing recreational programming, licensed child care and community events from the Manor Park Community Centre (100 Thornwood Road), Manor Park Public School (100 Braemar Street), and a new satellite location at 1805 Gaspe Avenue.

The MPCC is comprised of a volunteer board of directors, paid employees, and volunteers. Key recreational programs include: sports, fitness, arts programming and day camps. Popular community events include: Skating Party, Pints in the Park, and Rock the Block. Childcare licenses are held for ‘Before- and After-School in Manor Park’ and Manor Park Child Care Centre.

The position of Event Maestro has been created to develop and coordinate a new business revenue stream taking advantage of renovated space in our newest location. Community events take place year-round and successfully attract residents and vendors to indoor and outdoor venues. Inquiries for space rentals – meetings, parties, and activities – continue to grow resulting in the need for a dedicated staff.

The Event Maestro has responsibility for all aspects of events and rentals; marketing, inquiries, scheduling, leasing, execution and follow-up.  

Success will be realized by positive customer reviews, and growth of new revenue.   

Essential Job Functions include but are not limited to:

General

• Responding to rental and event inquiries;
• Maintaining rental and event calendar;
• Securing rental agreements;
• Scheduling, coordinating and executing events and room rentals
• Preparing promotional and marketing materials;
• Developing new rental opportunities;
• Compiling list of recommended suppliers;
• Coordinating with outside contractors;
• Developing partnership and sponsorships, and
• Client follow up

Staffing

• Coordinating support staff (ie cleaners);
• Volunteer recruitment, coordination and training;
• Customer service during events / rentals, and
• Submitting payroll.

Administration

• Evaluating profit or loss;
• Submitting expenses to supervisor;
• Reporting building deficiencies;
• Ordering cleaning supplies;
• Securing licenses (alcohol, noise, fire, etc);
• Replacement of equipment, as needed, and
• Recommending equipment purchases.

Other

• Following MPCC policies and procedures;
• Attending management meetings, as required, and
• Member of Joint Health & Safety Committee.

Qualification and Experience

• Post-secondary diploma or degree in Event Management, Business Administration, Marketing or equivalent;
• Minimum of 2 years of employment experience in event management, advertising or sales;
• Experience working in community centres, live event venues or arenas;
• Demonstrated interpersonal, organizational and problem solving skills;
• Ability to work independently and as part of a team;
• Superior verbal and written communication skills;
• Intermediate computer technology skills;
• Ability to work flexible hours, including evening, weekends or holidays, as required;
• Driver’s license;
• First Aid and CPR certification;
• Clear Police Record Check (Level 3, Vulnerable Sector);
• Bilingual in English and French;
• Joint Health & Safety Committee trained, and
• SmartServe trained.

Accessible formats and communication supports available upon request.