Coordinator, Events & Rentals ("Event Maestro") - Manor Park Community Council

Jul 19, 2024
Ottawa, Ontario
COORDINATOR, Events and Rentals 
“Event Maestro”                                                                                  

Reports to: Recreation Supervisor

Location:  1805 Gaspe Avenue, Ottawa

Hours of work:  37.5 hours per week; scheduled to support events and rentals

Salary range:  $22 - $26 per hour


The Manor Park Community Council (MPCC) is a not-for-profit organization providing recreational programming, licensed child care and community events from the Manor Park Community Centre (100 Thornwood Road), Manor Park Public School (100 Braemar Street), and a new satellite location at 1805 Gaspe Avenue.

The MPCC is comprised of a volunteer board of directors, paid employees, and volunteers. Key recreational programs include: sports, fitness, arts programming and day camps. Popular community events include: Skating Party, Pints in the Park, and Rock the Block. Childcare licenses are held for ‘Before- and After-School in Manor Park’ and Manor Park Child Care Centre.

The position of Event Maestro has been created to develop and coordinate a new business revenue stream taking advantage of renovated space in our newest location. Community events take place year-round and successfully attract residents and vendors to indoor and outdoor venues. Inquiries for space rentals – meetings, parties, and activities – continue to grow resulting in the need for a dedicated staff.

The Event Maestro has responsibility for all aspects of events and rentals; marketing, inquiries, scheduling, leasing, execution and follow-up.  

Success will be realized by positive customer reviews, and growth of new revenue.   

Essential Job Functions include but are not limited to:

  • Responding to rental and event inquiries;
  • Maintaining rental and event calendar;
  • Securing rental agreements;
  • Scheduling, coordinating and executing events and room rentals
  • Preparing promotional and marketing materials;
  • Developing new rental opportunities;
  • Compiling list of recommended suppliers;
  • Coordinating with outside contractors;
  • Developing partnership and sponsorships, and
  • Client follow up
  • Coordinating support staff (ie cleaners);
  • Volunteer recruitment, coordination and training;
  • Customer service during events / rentals, and
  • Submitting payroll.
  • Evaluating profit or loss;
  • Submitting expenses to supervisor;
  • Reporting building deficiencies;
  • Ordering cleaning supplies;
  • Securing licenses (alcohol, noise, fire, etc);
  • Replacement of equipment, as needed, and
  • Recommending equipment purchases.
  • Following MPCC policies and procedures;
  • Attending management meetings, as required, and
  • Member of Joint Health & Safety Committee.
Qualification and Experience
  • Post-secondary diploma or degree in Event Management, Business Administration, Marketing or equivalent;
  • Minimum of 2 years of employment experience in event management, advertising or sales;
  • Experience working in community centres, live event venues or arenas;
  • Demonstrated interpersonal, organizational and problem solving skills;
  • Ability to work independently and as part of a team;
  • Superior verbal and written communication skills;
  • Intermediate computer technology skills;
  • Ability to work flexible hours, including evening, weekends or holidays, as required;
  • Driver’s license;
  • First Aid and CPR certification;
  • Clear Police Record Check (Level 3, Vulnerable Sector);
  • Bilingual in English and French;
  • Joint Health & Safety Committee trained, and
  • SmartServe trained.
Accessible formats and communication supports available upon request.
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