CharityVillage

PRIMARY WORKING RELATIONSHIP: Works closely with other agency staff and
students, the Chair of Board Development, Events; volunteers on fundraising sub-
committees, community partners, funders.
SUMMARY OF DUTIES:
Volunteer Co-ordination
 Recruit, screen, and train volunteers prior to assignment in specific areas (i.e.,
Bingo, programming (if needed), committees, and events)
 Supervise and evaluate Girls Inc. volunteers. Manage and participate in the goals,
objectives, and policies effecting volunteers.
 Create volunteer job descriptions, handbook and written protocols for recruitment
and management procedures for effective selection of volunteer candidates. FAQ
on our website.
 Consult with staff to determine organization needs for various volunteer services
and plan for volunteer recruitment. Ensures that sufficient numbers of volunteers are
available to meet the needs of Girls Inc. of Durham for program delivery,
committees, events and bingo fundraiser by utilizing appropriate means within the
community (i.e., outreach, public demonstrations’, media, etc.)
 Maintain Better Impact Volunteer Management System to ensure accuracy of
capturing volunteer engagement and hours.
 Attend and participate in professional and community meetings to recruit interested
parties for volunteer service.

Vision:

Empowered girls living in an equitable society.

Mission:

Girls Incorporated of Durham empowers girls to believe in themselves and reach their full potential.
We inspire all girls to be Strong, Smart, and Bold through advocacy, education and programs.
 Prepare and present reports to management staff; recommend necessary changes
or adjustments to the volunteer program. Serve as liaison between administration,
staff, and volunteers.
Bingo Management
• Manage Bingo Reports
• Write Bingo Applications
• Coordinate Bingo attendance and trainings
Public/Media Relations/Communications
• Communications planning/media relations in connection with other department’s needs and
upcoming agency events, etc.
• Creation of content which meets our branding standards for our social media platforms and
their respective participants (Facebook, Instagram and LinkedIn)
• Engagement and Response on our media platforms.
• Write, edit, and produce communications tools including newsletters, email, and marketing
and PR-oriented materials and brochures.
• Provide media communications/relations and publicity support for the agency as back up to
Executive Director.
• Assist with development of Annual Report.
Community Outreach
• Attend and participate in professional and community meetings to recruit interested
parties for volunteer service.
• Provides staff support with the Events Committee, board members, volunteers and other
staff involved in fundraising activities. 
• Support the planning and implementation of strategic community outreach events.
• Provide training and evaluations for speakers to ensure accurate public education and
provide adequate supplies and materials for speakers.
• Oversee set-up of Girls Inc. booths and scheduling staffing for off-site events.
• Provides staff support to fundraising/public awareness efforts as required.
• Supports Food ‘4’ Thought program with coordination of volunteers.
• Supports food delivery, routing, and volunteer drivers.
General
• Participates in staff meetings, conferences, AGM, to share ideas and concerns.
• Participates in periodic assessment of own performance, develops own goals and
objectives.
• Other duties as assigned.

AGENCY INVOLVEMENT
 Participate in staff meetings and conferences to share ideas and concerns. Works
collaboratively with other staff to meet agency goals and achieve staff objectives.

Vision:

Empowered girls living in an equitable society.

Mission:

Girls Incorporated of Durham empowers girls to believe in themselves and reach their full potential.
We inspire all girls to be Strong, Smart, and Bold through advocacy, education and programs.
 Take advantage of training and other developmental/professional growth
opportunities. Attends and participates in Girls inc. functions as agreed upon with
the Executive Director.
 Provides staff support to fundraising/public awareness efforts as required.

QUALIFICATIONS:
1. Post secondary education in related discipline (Volunteer Management, Marketing
and Public Relations). Special consideration may be given for equivalent experience
and personal qualifications in lieu of a degree in volunteer management and
communications.
2. Excellent written, communication and presentation skills. Considers themselves a
people person/extravert.
3. Experience in recruiting, organizing, and managing volunteers.
4. Strong organizational skills with attention to detail.
5. An articulated belief in the mission of Girls Inc.
6. Able to work independently without constant supervision.
7. Outstanding ability to motivate and empower staff/volunteers to get results.
8. Willingness and ability to travel and attend evening and weekend activities.
9. In-depth knowledge and understanding of social media platforms and their
respective participants (Facebook, Youtube, Twitter, Instagram and LinkedIn for the
development and delivery of social media optimization (SMO) content.
10. Computer proficient needed, knowledge with Better Impact, MS Office, Excel, Word,
PowerPoint, Outlook Knowledge of Better Impact, Bloomerrang, Constant Contact,
Survey Monkey computer system for events campaign knowledge an asset.
11. Must have a vehicle and current driver’s license.
12. Excellent organizational and time management skills with a focus on quality,
completeness, and accuracy.
Candidates will be required to provide current police check upon hire.
Girls Incorporated of Durham seeks to be an equal opportunity employer. We
encourage applications from individuals of all race, colour, ethnic origin; religion;
gender identity, age, ability, sex and sexual orientation.
Submit Letter of Interest and Resume
Yvette Nechvatal-Drew, CEO/Executive Director

1-398 Bayly Street West
Ajax, ON L1S 1P1