CharityVillage

STEPS Public Art is a Canadian charity and social enterprise. We offer services in public art management, hoarding exhibits, cultural planning, and artist capacity building. We run charitable programs that support artists and foster vibrant and inclusive communities. Our main office is based in the Ancestral Wendat territory and the shared territory of the Anishinaabeg and the Haudenosaunee, covered by The Dish With One Spoon treaty, and later, Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands. STEPS is committed to cultivating safe spaces for Indigenous voices to be heard.

We’re committed to providing you with:

• Real-World Experience: Hands-on work with Salesforce and data management, providing you with practical skills in database creation, user training, and project operations
• Insight into Nonprofit Operations: Exposure to the workflows and strategies that support Canada-wide public art projects, building skills transferrable across sectors
• Flexible & Supportive Environment: A flexible schedule and hybrid work options to accommodate academic requirements and personal needs
• Professional Development: Opportunities to collaborate with experienced professionals in cultural management, operations, and community-engaged art
• Networking: Opportunities to participate in networking activities to forge new professional relationships
• Feedback: Time to provide feedback between you and your supervisor regarding performance and focus areas for development
• References: For future employment or other opportunities

Who Are You?

• Are you the go-to person for keeping projects organized and efficient?
• Do colleagues count on you for reliability, thoroughness, and attention to detail?
• Do you enjoy solving complex problems and making things run smoothly?
• Is process improvement something you naturally bring to any project?
• Do you ask the right questions to ensure your work is the best it can be?

If your answers are “YES!” then we want to hear from you!

We’re seeking an organized and proactive problem solver with a passion for systems, information management, and making workflows easier for everyone. Our ideal candidate thrives in a fast-paced environment, enjoys fine-tuning processes, and values the foundation others have laid while bringing fresh ideas for improvement.

You enjoy organizing information, foreseeing issues, and addressing them before they become problems. You’re skilled at handling confidential information responsibly, and you adapt well to new challenges each day.

If you have a keen eye for detail, stay calm under pressure, and bring a positive energy that makes people excited to work with you, this role is the perfect opportunity for you to make a real impact on our team and operations. We look forward to meeting you!

The Opportunity

STEPS Public Art is seeking a motivated co-op student or early-career professional to support the growth and optimization of our Artist & Supplier Database. This unique role will involve working directly with STEPS’ Operations Team to streamline processes and enhance the functionality of a Salesforce-based database that improves the selection of artists and suppliers such as fabricators and installers for public art projects nationwide. This is an excellent opportunity for students in information science, marketing, cultural management, nonprofit management, business, or operations who are interested in gaining hands-on experience with database management and the inner workings of a nonprofit arts organization.

Key Responsibilities

• Data Management & Analysis: Assist in building and updating artist profiles, including linking contact history and project-specific information to improve the accuracy and completeness of our records
• Database Development: Collaborate with the Operations Team to create a supplier database in Salesforce, modeling it on the existing artist database, and incorporating data from recent supplier outreach and applications
• Process Optimization: Support the team in designing a database maintenance plan and improve the overall search functionality to streamline project workflows
• User Experience & Training: Provide input on database usability to enhance the user experience for STEPS staff. Participate in staff training sessions on best practices for using the Salesforce database
• Collaborative Projects: Work with cross-functional teams to ensure that the database serves diverse needs, including artist outreach, supplier engagement, and project management

Qualifications and Skills

• Enrolled in a Canadian post-secondary institution (eligible for Eco Canada funding; no more than 30 years old at the start of the placement)
• Background in information science, marketing, cultural management, nonprofit management, business, operations, or a related field
• Strong organizational skills with experience in managing information systems, data, or databases (Salesforce or other CRM experience is an asset but not required)
• Interest in public art, nonprofit operations, and project management
• Effective written and verbal communication skills and a collaborative mindset
• Ability to work independently and contribute thoughtfully in a hybrid team environment

Compensation and Benefits

• Hours: 15-30 hours per week (240-500 hours total) with flexible scheduling to meet co-op requirements
• Compensation: $17.20 per hour