CharityVillage

About You

The ideal candidate must have a strong interest in working collaboratively to end gender-based violence. You will have the ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation. You enjoy working in a fast-paced office environment with a provincial scope and many competing priorities.

Overview of Key Responsibilities

• Support the administration of the Provincial Services stream as well as the overall operations
• Respond to training inquiries and maintain schedules and trainer bookings
• Provide logistical support for events, meetings and trainings, including coordinating registration, providing tech support, and moderating workshops/webinars
• Maintain up-to-date databases of stakeholders, key contacts, and members using FileMaker Pro, Excel, and MailChimp
• Input online training evaluation surveys, using digital tools such as Survey Monkey, and collate evaluations from various trainings
• Track web analytics in support of reporting
• Identify and coordinate website content updates
• Assist in preparing contracts, invoices, and expense claims
• Organize and track funding proposals, reports, and internal financial systems
• Maintain calendars, schedule meetings and record minutes
• Provide general office organization and administrative support including electronic file management, as well as ordering supplies and equipment
• Prepare packages and organize mailouts of resources
• Support with Zoom account
• Support staff with minor troubleshooting and maintenance of computers
• Facilitate communications with programs using Slack channels and other communication tools
• Work with other service streams to enhance external communication
• As part of the overall administration team, work with others to support the organization’s key deliverables/events as they emerge
• Other duties as assigned by the supervisor

Knowledge, Skills, and Abilities

• Minimum of 1–2 years of office administration experience
• Excellent computer skills, preferably proficient on both Mac and PC
• Proficient with Microsoft Office suite applications including Word, Excel, PowerPoint, Outlook, and OneDrive
• Experience in electronic file management
• Strong organizational and time management skills
• Excellent communication skills, both oral and written, including experience with minute taking
• Detail oriented with proven prioritizing and multitasking skills
• Demonstrated ability to be flexible, work within deadlines, be a collaborative team player, work independently, and show initiative and creativity
• Ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation

Nice to Have

• Ability to use video editing software, perform website maintenance, and knowledge of Adobe applications
• Experience with platforms such as Zoom, Slack, SurveyMonkey, Eventbrite, MailChimp, and Learning Management Systems
• Experience in a non-profit environment

Additional Information

We strongly encourage applications from and prioritize hiring people with diverse backgrounds and experiences, including Indigenous people, racialized people, people with disabilities, and 2SLGBTQQIA+ folks. We encourage, though do not require, folks of these identities to indicate this on their cover letter. Should you need any accommodations during the recruitment process, please let us know.

• The salary range for this position is $45,337-$59,012.
• This position works primarily from the EVA BC office in Vancouver.

Please visit our website’s “Why work with us?” page to learn about employee benefits.

Deadline for applications: April 4, 2025.