CharityVillage

Job Title: Administrative Assistant Relief Position
Wages: $24.61 per hour
Comp#: 2025-03
Start Date: March 2025
Location: Head Office - 2010 Eglinton Ave. W., West Toronto Youth Hub

Yorktown Family Services is a community-based non-profit social services agency dedicated to providing effective, accessible, quality mental health treatment, prevention and out-reach services to children, youth women and families in the former City of York. We are uniquely organized to deliver services through two independent but integrated organizations: Infant, Child, and Youth Mental Health & West Toronto Youth Hub - a Children’s mental health centre, and Violence Against Women Services - a Shelter for women and their children who are fleeing an abusive relationship.

We are currently seeking an Administrative Assistant Relief Worker to provide administrative support on a casual and on-call and when needed basis to Yorktown staff members.

Yorktown Family Services is a community-based non-profit social services agency dedicated to providing effective, accessible, quality mental health treatment, prevention and out-reach services to children, youth women and families in the former City of York. We are uniquely organized to deliver services through two independent but integrated organizations: Infant, Child, and Youth Mental Health & West Toronto Youth Hub - a Children’s mental health centre, and Violence Against Women Services - a Shelter for women and their children who are fleeing an abusive relationship.

Responsibilities:

• Provide administrative support such as reception including answering phones, welcoming clients and visitors and ensure they receive appropriate service.
• Responsible for arranging outgoing mail and courier shipments.
• Send, receive, sort and distribute incoming faxes.
• Coordinate and administer mass mail-outs.
• Maintenance of office machines i.e. fax machine, photocopying machines and printers including coordination of repairs.
• Distribute internal correspondence and maintain meeting room schedules.
• Monitor office inventory, order and receive stationery orders.
• Document and distribute clients bus tickets, taxi chits and gift certificates.
• Maintain office premises including contacting janitorial and emergency maintenance contractors.
• Photocopy, file and prepare data for mail merges.
• Provide assistance as required to the Development and Communications Department
• Support the fundraising activities of the Agency, including support for the Annual General Meeting.
• Other duties as required

 Qualifications

• Knowledge of Microsoft Office Suite and the Internet
• Excellent and accurate Data Entry skills
• Team Player
• Able to multi task in a fast-paced environment
• Vulnerable Sector Screening will be required

Reports to Executive Administrative Assistant

Yorktown Family Services is an equal opportunity employer, committed to diversity. Please submit your resume and cover letter by February 13, 2025. Please quote “Comp 2025-03” and Job title in the subject line.
Yorktown values the diversity of people and communities and is committed to equity and inclusion. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the diversity of our communities.

The Ontario Human Rights Code makes an exception for nepotism and anti-nepotism policies. Section 24(1)(d) of the Code specifically permits employers to grant or withhold employment or advancement in employment to someone who is the spouse, child or parent of the employee. All job applicants will be requested to disclose if any relative is a current employee of Yorktown.
Family Services.  As per Yorktown’s Nepotism Policy 2.9, job applicants will be asked to disclose family members in accordance with the Ontario Human Rights Code.

Yorktown Family Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those considered for an interview will be contacted.