CharityVillage

Administrative Assistant, Centre for Strategic Leadership, Human Resources and Finance  

Employment Terms: Full-Time, Contract

Start Date: June 2024

Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls challenges and inspires students to love learning and shape a better world. Through a unique approach to learning which enables innovation, collaboration, creativity, and entrepreneurship, students and employees become impactful leaders. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills.

The Opportunity:

Branksome Hall is seeking an experienced Administrative Assistant to provide administrative support and expertise to the Head, Centre for Strategic Leadership (CSL), the Head, Talent Management and the Chief Financial Officer.  This includes calendar management, arranging meetings and appointments, preparation of materials and presentations, processing expenses, responding to inquiries and liaising with internal and external stakeholders. The incumbent maintains confidentiality, is able to juggle multiple priorities and demands and is able to exercise the utmost discretion.

Reporting to the Head, CSL, and dotted line reporting to the CFO and Head, Talent Management, the Administrative Assistant also supports the activities within the CSL, including the scheduling and coordination of workshops and meetings, catering needs, liaison with external vendors, preparation of materials, and the activities within the Slingshot Innovation Academy (Slingshot IA), including registration, documentation, and communication.

Responsibilities will include, but are not limited to:

• Support to Senior Leaders (Head, CSL, Head, Talent Management and CFO);

• Calendar management of leaders, including coordinating and scheduling daily appointments; 

• Draft and distribute agendas and materials for meetings, and document meeting minutes when required; 

• Set up meeting spaces and coordinate refreshments or catering when appropriate;

• Draft emails and correspondence on behalf of leaders as required;

• Prepare, format and edit Board Reports, spreadsheets, and additional reports as required;

• Prepare expense reports, cheque requisitions and manage credit card expenses and statement reporting;

• Provide logistical support for Slingshot IA, as well as coordinate with vendors for materials and supplies related to the program; 

• Serve as a resource person for inquiries related to CSL, Human Resources and Finance.

Centre for Strategic Leadership Responsibilities: 

• Coordinate and schedule appointments, workshops and training sessions with constituent groups across the school;

• Coordinate logistics for programs and workshops including booking spaces, sending invitations, arranging catering, and tech requirements;

• Prepare presentation and handout materials; draft, consolidate, format and distribute as required;

• Schedule individual coaching sessions with leaders within the Centre; 

• Liaise with external vendors or constituent groups, to schedule meetings, follow up, etc. 

Qualifications, skills and experience:

• Post-secondary training in a related field; 

• 3-4 years’ administrative experience; experience in an educational environment is an asset; 

• High level of sound and independent judgment, initiative, discretion and confidentiality; 

• Superior oral and written communication skills, with the ability to engage with a range of stakeholders;

• Strong time management, organization and multitasking skills; 

• Ability to prioritize tasks with minimal supervision;

• Proactive, takes initiative, anticipates the needs of leaders;

• Tech savvy and proficiency in MS Office and Google Suite.

Why Join Branksome Hall:

• Competitive salary and benefits including being a contributing member of the Ontario Teachers Pension Plan (OTPP) for eligible employees; 

• Access to state of the art facilities and resources to support wellness, innovation and entrepreneurship such as the fitness centre, swimming pools, and makerspaces; 

• A collaborative community with a commitment to the growth and development of employees with ongoing professional development and mentorship; 

• Opportunity to join a global network of IB educators with strong connections to the IB and active partnerships with international organizations.

Target Hiring Range: $45,100 - $56,300

How to Apply:

If you are interested in this position, please submit your resume and cover letter. Applications will be reviewed as they are received, and the posting will remain active until the position is filled.

Applications (resume and cover letter) can also be sent to: 

Branksome Hall – Human Resources 

10 Elm Avenue 

Toronto, Ontario 

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity 

and inclusion within its community and especially welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all candidates for their interest, however, only those selected for an interview will be contacted. 
To learn more about working at Branksome Hall, please visit our website at www.branksome.on.ca.