CharityVillage

Title: Accounting and Administration Specialist
Full-Time Permanent Position
Annual Salary: $65,000.00 - $70,000.00
Organization: University Hospitals Kingston Foundation (UHKF)
Location: Kingston, Ontario 

ABOUT UHKF:
UHKF is the charitable organization focused on raising awareness and philanthropic support for equipment, modernized infrastructure, and health-care innovations for Kingston Health Sciences Centre, the largest acute care academic health sciences centre in Southeastern Ontario, and Providence Care, southeastern Ontario’s leading provider of specialized care in aging, mental health, and rehabilitation. With a bold strategic plan and mission to inspire, UHKF plays an integral role in raising the funds necessary to ensure its health-care partners can deliver innovative developments in health care for the next century. 

POSITION SUMMARY
The Accounting & Administration Specialist will be responsible for full cycle accounting, ensuring all financial transactions are recorded in an accurate and timely manner. This position requires someone with strong analytic skills who can extract and analyze information in response to inquiries from the Director, Finance and Admin and CEO and create financial reports for distribution internally and externally. This position is a key participant in the annual budgeting process and provides back up support to the Director, Finance and Admin as well as the Granting and Investments Coordinator.

RESPONSIBILITIES INCLUDE:

Accounting

• Responsible for Accounting processes including, general ledger, accounts payable, accounts receivable and month end close process
• Responsible for quarterly, and annual entries and allocations
• Responsible for monthly, quarterly and annual financial reports
• Assist in the creation of the annual financial statements and reports.
• Budget preparation, developing reports and templates, uploading and managing budget within financial software.
• Assist with annual audit and charity return filing
• Produce and maintain schedules for external auditors
• Oversight and quality assurance for annual AHP Benchmarking Survey Completion.
• Administrator of Corporate Credit Card Program.
• Managing coding and mapping between Donor Database and Financial Software, ensuring integrity of both systems and transfer of information from the sub-ledger to the general ledger
• Ensure compliance with CRA requirements for Not for Profits
• Data entry as required

Administrative

• Oversight of office and facilities management
• Liaison with the landlord on all matters related to office occupancy including assisting in lease renewal

Support

• Support and backup for Director, Finance and Administration
• Support and backup for Grants and Investment Coordinator
• Support and backup for Finance and Administration Associates

NOTE - The above duties are representative but not all-inclusive.

BASIC QUALIFICATIONS:

• A Business Administration / Accounting college diploma or a combination of education and work experience.
• Minimum of 3 years of accounting experience
• Knowledge of CRM systems, preferably Raiser’s Edge
• Demonstrated ability to think critically, analyze information and provide recommendations
• Demonstrated ability to prioritize work, manage deliverables and handle multiple tasks simultaneously
• Excellent problem-solving ability with attention to detail and accuracy
• Self-starter with the ability to work independently and as a team player
• Excellent interpersonal and communication skills
• Ability to build relationships and work with departments cross-functionally to support organizational goals
• Strong technical skills in Microsoft Office suite, with an emphasis on advanced level excel and word
• Demonstrates a willingness  to contribute and assist where needed
• Familiarity with the processes, government legislations, regulations and objectives of not-for-profit or charitable organizations
• Professional presence, with a positive and accountable attitude
• Satisfactory Criminal Records and Vulnerable Sector checks
• Proof of required vaccinations

This position offers a competitive benefits package and pension program.  UHKF also offers work life balance in an inspirational and supportive environment and was recently recognized with a Canadian Nonprofit Employer of Choice™ (NEOC) Award.  UHKF’s commitment to equity is grounded in an institution-wide commitment to fostering a diverse, inclusive, and accessible work environment. People from all backgrounds are encouraged to apply. Please inform the Foundation if you require accommodations during the recruitment process.

Please submit a cover letter and resume to admin@uhkf.ca and indicate the position title in reference line.

All applicants are thanked for their interest in UHKF, but only those selected for an interview will be contacted.