How To Write A Good Thank You Note After A Job Interview

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Your resume was flawless, cover letter impressive. You aced the interview. Now there’s nothing left to do but wait. Right?

Wrong.

According to a recent Accountemps survey, 66% of HR managers say it’s beneficial to one’s job search to send a thank you note after the job interview.

Raffi Toughlouian, Division Director of Accountemps, says a thank you note is “a good vehicle for you to reiterate your interest in a potential position, as well as reference back to specific points in the conversation that were of interest to both you and the interviewer.”

Thus, a quick “thanks” not only allows you to showcase your manners, it once again give you the chance to try and nab a position.

How to write a good thank you note

Raffi offers the following advice for students and recent grads who are whipping up a note of gratitude:

  • Keep it brief and concise
  • Use an enthusiastic tone and keep all of the content positive
  • Provide a brief recap of the skills you can bring to the job
  • Be specific by highlighting key conversation points that stood out to you
  • Time is of the essence: thank you notes should be sent out within 24 hours of the interview

Should you send a thank you note by email or snail mail?

“I still think there’s a bit of charm to a handwritten note,” Raffi says, “but in this day and age email just makes the most sense.”

Sometimes in an interview there will be a business card exchange, which is a good indicator that email is an acceptable form of communication. In fact, more than two thirds of HR managers say they prefer email, according to the same Accountemps survey, while 48% say they’d still appreciate a handwritten note.

“[Email] is also the least intrusive method of communication,” Raffi adds. Not only that, but it ensures the message will actually get to the recipient.

For job interview situations that have multiple interviewers, direct your thank you note to the person who you had the most contact with or who booked the meeting with. You then have the option of copying (or “cc-ing”) anyone else who participated in the interview. If this is the case, ensure your content is inclusive and speaking to everyone (e.g., “Thank you all for your time today…”).

What if the interview didn’t go well?

Now matter how you feel the interview went, you should still send a thank you note. The interviewer may think the interview went just fine and, Raffi says, “You don’t want to make that kind of assumption or decision for them.”

If the interview did go poorly for both ends, you should still thank the employer for their time and their consideration of you in the first place. “This leaves a good impression. Therefore, even if you aren’t the right fit for that particular role, it might keep you in their mind for an upcoming position.”

Photo credit: Avard Woolaver

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