University of Toronto

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Financial Administrator

Oct 10, 2019
See description
Toronto, Ontario
Early Career


About us: Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. Your opportunity: The Donnelly Centre for Cellular and Biomolecular Research is an interdisciplinary research institute where scientists make fundamental discoveries in biology to improve health. Our faculty, staff and trainees come from various fields of science and collaborate to develop and apply cutting-edge tools in genome research, regenerative medicine and computational biology, ultimately to gain new insights about how the human body works. Founded in 2005, the Centre is globally recognized as a leading biomedical research hub thanks to our researchers' landmark discoveries in genetics, gene regulation, stem cells and the molecular basis of disease, as well as state-of-the-art tools in analysis of large-scale datasets. If you are looking for a fulfilling career in a creative and collaborative environment, this is the place for you. As the Financial Administrator, you will play an integral role in providing a wide range of financial analysis, reporting and administration for the Donnelly Centre including overseeing the day-to-day financial administration of research grants, reconciling financial statements, investigating discrepancies, preparing financial reports and processing full cycle payroll for students, postdoctoral fellows and casual staff . Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role. Your responsibilities will include:

  • Monitoring, recording, reconciling and/or reporting on restricted funding accounts and accounts for grants and contracts. Identifies and analyzes data discrepancies and provides recommendations on the utilization of financial resources
  • Monitors budget balances and payroll distribution reports and reconciles, ensuring payments and encumbrances are in line and on time. Assists research staff in interpreting payroll distribution reports
  • Processing accounts payable, receivable and expense reimbursements for faculty, staff and students and following protocols in place for approvals
  • Preparing and tracking purchase orders
  • Collecting audit information, maintaining accurate records and assisting with the preparation of reports for auditors according to established procedures, formats and timelines
  • Processing payroll for students, postdoctoral fellows and casual staff in HRIS
  • Creating and maintaining casual, postdoctoral and student personnel files, internal records, databases and reports; ensuring all required documentation is completed and filed.
  • Analyzing financial processes and procedures and recommending changes for improvement that are in line with University policy, procedures and applicable collective agreements


Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum three years related experience preferably in a University or hospital setting with a focus on research funding
  • Experience analyzing financial information and assisting with budgets and financial reports
  • Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
  • Demonstrated experience processing high volume of financial transactions (invoices, expense reimbursements, purchase orders, journal entries)
  • Demonstrated experience processing all payroll functions
  • Demonstrated ability to analyze budget forecasts and critically evaluate resources
  • Advanced knowledge of the Administrative Management Systems (AMS), including Financial Information System (FIS), and Human Resources Information System (HRIS) as well as familiarity with Research Information System (RIS) would be preferred
  • Highly developed computer skills including proficiency with MS Office (Word, Excel, Outlook)
  • Strong numerical accounting, financial and analytical skills
  • Excellent communication (written and verbal) and interpersonal skills
  • Demonstrated problem-solving and strong organizational skills
  • Ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
  • Ability to exercise good judgment, tact and confidentiality
  • Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
  • Ability to work well independently or as part of a team and with a variety of internal and external stakeholders

To be successful in this role you will be:

  • Accountable
  • Efficient
  • Meticulous
  • Motivated self-learner
  • Problem solver
  • Resourceful


USW Pay Band 10 -- $61,846 with an annual step progression to a maximum of $79,088. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.