The 519

Finance Clerk

Feb 17, 2019
Toronto, Ontario

PRIMARY FUNCTION

Reporting to the Director, Finance, this position is responsible for the administrative tasks associated with finance.  The incumbent provides a high level of customer services to a number of internal and external stakeholders. 

 

KEY ACCOUNTABILITIES

Responsible for processing all accounting entries including Accounts Receivable and Accounts Payable ensuring timeliness and accuracy; 

Accounts Payable

  • Processes cheque requisition; invoice; and billing activities; ensuring detailed financial back-up documentation, signing authorities, filing, audit preparation, etc.;
  • Proactively follow-up with internal and external stakeholders to ensure adherence of the organization’s requirement and procedures;
  • Processes and reconciles semi-monthly and monthly government remittances;
  • Maintain A/P vendors physical and electronic records;
  • Other related duties.

Accounts Receivable

  • Liaises with internal stakeholders to create and disseminate timely, accurate customer invoices for various the organization’s various enterprises;
  • Processes invoice payments;
  • Perform weekly reconciliation of revenue accounts and electronic payments received;
  • Perform monthly review of A/R including following up on outstanding payments;
  • Other related duties.

Administrative and Other

  • Provides professional customer service to internal and external stakeholders;
  • Records and reconciles various receipts, records and prepares bank deposits and bank reconciliations reports using Sage 300 ERP;
  • Coordinates with Operations to update and maintain furniture and equipment inventory for both accounting and insurance purposes;
  • Performs all departmental clerical and administrative tasks including processing and distributing mail, receipting, ordering supplies, managing the distribution and processing of mail, and other related duties;
  • Administer Petty Cash and various program funds;
  • Ensures that all clerical duties relating to receipts, disbursements and the recording and filing of all business office records including corporate records are performed in compliance with MFIPPA obligations;
  • Implements and abides by The 519’s policies procedures and complies with all applicable legislation and regulations including confidentiality, MFIPPA and purchasing and inventory control systems;
  • Participates in and supports The 519’s broad activities and other related policies and procedures;
  • Other duties as assigned.

 

KNOWLEDGE AND EXPERIENCE

  1. Post-secondary education in a Finance, Business and Administration or similar discipline or equivalent combination of education and experience;
  2. Proficiency using Sage ERP 300 (ACCPAC) accounting systems or other ERP systems, particularly AR, AP and GL modules;
  3. Proficient in all Microsoft Office applications with advanced skills in Microsoft Excel;
  4. Experience with cash handling principles and procedures;
  5. Ability to effectively communicate both written and orally with internal and external stakeholders;
  6. Working knowledge of MFIPPA and other relevant legislation;
  7. Demonstrated ability to work in a fast-paced environment, while ensuring accuracy, attention to details and meeting reporting deadlines;
  8. Understanding of LGBTQ2S communities and the role that community centres contribute in local neighborhoods an asset.

 

TERMS OF EMPLOYMENT

Position Status

Full Time (40 hours per week)

Union Status

Union Position – CUPE Local 2998

Wage Grade

8

Hourly Rate

$24.05 per hour

Hours of Work

Monday to Friday 9:00am – 5:30pm, some evenings and weekends may be required as needed.

 

APPLICATION INSTRUCTIONS

Email cover letter and resume to Careers@The519.org no later than 4:00 p.m. on Sunday, February 17, 2019. Applicants must quote Job 19-03 in the cover letter and in the subject line of the email.

If you choose, you may provide us with the pronouns you would like us to use in your email or your cover letter. We will respect these pronouns throughout the hiring process.

The 519 actively encourages applicants from all equity seeking groups.  The 519 embraces diversity and is committed to creating an inclusive workplace.  Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives.  We thank all applicants and advise that only those selected for an interview will be contacted.  No agencies please.

In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and the City of Toronto’s Accommodation Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

This job is from CharityVillage
How to Apply