Southridge School

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Events and Marketing Assistant, 25th Anniversary

Feb 22, 2019
Various Locations, British Columbia
Entry Level

Southridge is a co-ed, independent day school located in South Surrey, BC with 680 students enrolled in Kindergarten through Grade 12. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.

Southridge has affectionally been described as ‘a lighthearted place of serious purpose’ and we want you to know, it’s true! If you’re interested in working in an energizing environment with a team of dedicated professionals who like to work hard and have fun, please keep reading.



Reporting to the Director, Advancement and the Director, Communications and Marketing, the Events and Marketing Assistant will play a key, supportive role in the execution of Southridge’s 25th anniversary celebrations. This position is ideally suited for a new graduate or individual who is keen to gain hands-on experience in event implementation and marketing. The incumbent must be able to work in a fast-paced environment, be a self-starter, and eager to learn.

Duties and Responsibilities

  • Supports the execution of 25th anniversary marketing and communications initiatives, including uploading web content, crafting 25th anniversary social media content, and supporting event promotions and execution.
  • Supports 25th anniversary retail and marketing program by placing product orders, keeping inventory, and selling merchandise at 25th anniversary events.
  • Drafts invitations, promotional materials, event itineraries, maps and signs; coordinates the design, production and distribution of printed materials.
  • Assists in 25th Anniversary event planning; liaising with and providing admin support to several event organizers.
  • Provides administrative support for all 25th anniversary events, including sending invitations, follow-ups, and thank-you’s, tracking RSVP’s, communicating event details, and coordinating event set-up and take-down.
  • Coordinates volunteers for special events; provides instruction and orientation.
  • Maintains a variety of files and records related to the 25th Anniversary, including communications, event revenues and expenditures, records for archival purposes, etc.
  • From time-to-time, captures archive-quality photography of 25th anniversary events.
  • In support of the 25th Anniversary budget; prepares cheque requisitions, issues receipts and handles cash. Reviews and tracks event expenses and provides expenditure update for internal tracking purposes.
  • Manages inventory of 25th anniversary marketing materials.

Education and Experience:

  • Diploma in Events, Marketing or related field
  • Advanced knowledge of Microsoft Office applications, including Word and Excel
  • Tech savvy and a quick learner – experience using website content management systems would be beneficial
  • Meticulous attention to detail and outstanding organizational skills
  • A strong writer and communicator
  • Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
  • Dependable and hard-working - someone who does what it takes to get the job done
  • Sense of humour and positive attitude
  • High degree of tact, diplomacy and professionalism
  • Experience working with and supporting volunteers
  • Ability to multi-task, work in a fast-paced office, and work with multiple priorities and deadlines with accuracy
  • Exceptional customer service skills, including patience, attentiveness, empathy, and adaptability
  • Knowledge of basic graphic design
  • Photography skills or interest

Southridge offers a competitive salary and benefits package. Preferred candidates will be required to complete a satisfactory Criminal Records Check.

To apply for this position, please visit our 'How to Apply' page for step-by-step instructions on submitting an application through our online system. The closing date for this posting is February 22, 2019.

To learn more about our school, explore our website:

We thank all applicants for their interest. Only those under consideration will be contacted.

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