Event Planner (Ottawa office) - Local Forums
French for the Future is a not-for-profit organization that supports and motivates high school students on their path towards bilingualism. French for the Future promotes Canada’s official bilingualism and the immediate and lifelong benefits of learning and communicating in French to students from grades 7 to 12 across Canada. French for the Future envisions a Canada in which all young people value our French heritage, appreciate francophone cultures and endeavor to excel in the French language.
French for the Future is seeking an experienced event planner who can manage the successful execution of an extraordinary series of events. The Event Planner will take a lead role in planning and delivering community events across the country, working closely with our local committees and partners. Local Forums are events that gather French Second Language and French First Language students from Grade 9 to 12 for a full day of activities in French. Thanks to the presence of stakeholders and artists from the Francophone community, we give students the opportunity to learn more about the cultural and professional value of being bilingual. It’s also the occasion to facilitate dialogue between French as a Second Language (FSL) and French as a First Language (FFL) students, while celebrating Francophone cultures.
- Plan, organize and coordinate all logistics of French for the Future’s Local Forums;
- Contact school boards, curriculum coordinators and teachers to promote the event;
- Work with French for the Future’s national office to support promotion, including creative collateral (i.e., logo use, event programs, etc.);
- Assist in updating the French for the Future website to create awareness of the event;
- Recruit 300 students to take part in each event;
- Work supportively with local youth, professionals and volunteers (e.g. alumni of French for the Future National Ambassador Youth Forums, Local Forum committees, teachers and school board representatives) to ensure the event is effectively coordinated;
- Address all aspects of venue rental and relevant vendor transactions;
- Develop and effectively manage an event budget;
- Research local funding programs for which the event may qualify and assist with the preparation of grant requests;
- Assist in the development of sponsorship opportunities;
- Prepare agendas, coordinate meetings and support applicable committees;
- Prepare all correspondence and handle administrative matters regarding each event, ensuring accurate and detailed records are maintained.
- Minimum of 3 years of relevant experience in event planning, coordination and execution;
- Bilingualism (French/English) required: strong spoken and written skills in both languages;
- Excellent project management and budgeting skills;
- Experience with writing grant applications a definite asset;
- Technological skills: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) – Required;
- Strong interpersonal and communication skills;
- Excellent organizational skills;
- Flexibility to adapt to changing circumstances and capacity to work within a team;
- Evidence of motivation, with a track record of taking initiative.
- Candidates must legally be entitled to work in Canada;
- Must have a clear ‘vulnerable sector’ police record check.
French for the Future is a national organization with a small yet effective six-person team based in Toronto and Ottawa. The Event Planner must be a team player capable of working with minimal supervision and managing routine office matters. Our unique culture fosters a dynamic, flexible workplace where employees are encouraged to bring their whole selves to work. As a member of a diverse, young, high-performing team, each employee is driven to learn and contribute.
- Full-time (35 hours/week) permanent, with benefits after a 6 months probationary period
- Salary commensurate with experience
- Possibility of bonuses and commission
- Start date: ASAP
How to apply
Qualified candidates may apply by submitting their CV and salary expectations by email to Emeline Leurent, Program Manager, at firstname.lastname@example.org.
Please include the following in your cover letter:
- Where you heard about the opportunity
- Why you’re interested in the role
- Highlight your event and partnership experience
- Highlight any other relevant qualifications
We thank all applicants for their interest, however, only applicants selected for an interview will be contacted.