Export Development Canada

Ottawa, Ontario
This job is no longer available.

Office Assistant, FinDev Canada

Feb 16, 2018
Competitive
Montreal, Quebec
Early Career

Overview

We are establishing a new organization, FinDev Canada, to be headquartered in Montreal. FinDev Canada is a subsidiary of Export Development Canada. With an initial capitalization of $300 million, FinDev Canada will draw upon a range of financing instruments to achieve development objectives by supporting private sector initiatives in developing countries.

The private sector has a key role to play as a main driver of economic growth and development. Development Finance Institutions (DFIs) are critical instruments to facilitate and optimize the contribution of private investment to development. They respond to the specific challenges faced by companies operating in developing countries in getting access to the finance necessary to grow their business, they do so while remaining financially self-sustaining.

As Canada's DFI, FinDev Canada will complement other tools and programs of Canada's Development Assistance. As a new entrant, FinDev Canada aspires to contribute to the field of development finance with an innovative, collaborative and business-minded approach. Through its action it will generate positive impacts in terms of job creation, women economic empowerment and climate change mitigation.

This is a unique opportunity to join a small team of highly talented professionals whose mission is to turn a project into a successful, ground breaking organization whose activities will contribute to changing people's lives in developing countries.

FinDev Canada is currently looking for a senior administrative professional to fill the role of Office Assistant. The Office Assistant will provide support to the Managing Director (MD) and the team.

A true partner for FinDev Canada's MD, the incumbent will execute the following responsibilities with high levels of professionalism:

  • Manages the MD calendar proactively, taking charge of daily and ongoing planning to ensure the effective use of time of the MD
  • General support and coordination for FinDev Canada's team.
  • Identifies, creates and follows specific processes and procedures to maximize the efficiencies of office work flows to which the support is being provided
  • Set up meetings, and organizing events, including ownership of logistics (for example, owning agenda, collect/distribute meeting materials ahead of meetings).
  • Organize and book business travel (domestic and international) for the MD and other FinDev Canada employees
  • Prepare the MD for all Executive and Board meetings, ensuring that relevant materials are ready for review in advance
  • Ensure that all compliance reporting is completed in a timely manner.
  • Lead budget planning and quarterly forecasting activities
  • Manage the flow of information, handling directly, or directing that information to the appropriate person for action and ensuring follow-up
  • Follow-up on correspondence and requests for information
  • Develop and produce reports as required
  • Display complete discretion with respect to handling sensitive or confidential matters
  • Maintain close and positive working relationships with the team

The ideal candidate has demonstrated success as a partner to a senior level executive, thrives under "start-up" circumstances and exercises innate discretion.

Qualifications

Screening Criteria

  • Completion of secondary school
  • Minimum 3 years of experience as an Office Assistant
  • Solid knowledge in the operation of computer applications (e.g. Word, Excel, PowerPoint, Outlook and other related programs)
  • Experience establishing administrative systems, procedures, and policies
  • Fluently bilingual in both official languages (French and English)

Assets

  • Undergraduate degree in Business Administration or CÉGEP
  • Experience partnering with a senior executive
  • Experience supporting a Board of Directors
  • Experience in using social media (for example, Twitter)
  • Ability to communicate in a third language (Spanish, Portuguese)

​Location : The position is based in Montreal, and could involve travel to Ottawa.

Salary Range

  • $45,000– $67,000 + performance based incentive

How to apply

Only candidates selected for an interview will be contacted.

Application deadline: February 16, 2018,11:59 p.m. EST on www.edc.ca/careers

EDC is committed to employment equity and actively encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.

If selected for an interview, please advise us if you require special accommodation.

Candidates must meet the requisite government security screening requirements.