Volunteer /Communications Coordinator - Girls Incorporated of Durham

Apr 26, 2021
Ajax, Ontario

SUMMARY OF DUTIES:

Volunteer Co-ordination

  • Recruit, screen, and train volunteers prior to assignment in specific areas (i.e. Bingo, programming (if needed), committees, and events)
  • Supervise and evaluate Girls Inc. volunteers. Manage and participate in the goals, objectives, and policies effecting volunteers.
  • Create volunteer job descriptions, handbook and written protocols for recruitment and management procedures for effective selection of volunteer candidates. FAQ on our website.
  • Consult with staff to determine organization needs for various volunteer services and plan for volunteer recruitment. Ensures that sufficient numbers of volunteers are available to meet the needs of Girls Inc. of Durham for program delivery, committees, events and bingo fundraiser by utilizing appropriate means within the community (i.e. outreach, public demonstrations’, media, etc.)
  • Maintain Better Impact Volunteer Management System to ensure accuracy of capturing volunteer engagement and hours.
  • Attend and participate in professional and community meetings to recruit interested parties for volunteer service.
  • Prepare and present reports to management staff; recommend necessary changes or adjustments to the volunteer program. Serve as liaison between administration, staff, and volunteers.

Bingo Management

  • Manage Bingo Reports
  • Write Bingo Applications
  • Coordinate Bingo attendance and trainings

Public/Media Relations/Communications

  • Communications planning/media relations in connection with other department’s needs and upcoming agency events, etc.
  • Creation of content which meets our branding standards for our social media platforms and their respective participants (Facebook, Twitter and Instagram).
  • Engagement and Response on our media platforms
  • Write, edit and produce communications tools including newsletters, email, and PR-oriented materials and brochures.
  • Provide media communications/relations and publicity support for the agency as back up to Executive Director.
  • Directly supervise Public/Media/ Relations or Communications students/interns and participate in their evaluation and success
  • Assist with development of Annual Report.

Community Outreach

  • Attend and participate in professional and community meetings to recruit interested parties for volunteer service.
  • Support the planning and implementation of strategic community outreach events.
  • Provide training and evaluations for speakers to ensure accurate public education and provide adequate supplies and materials for speakers.  Oversee set-up of Girls Inc. booths and scheduling staffing for off-site events.           
  • Provides staff support to fundraising/public awareness efforts as required.

General

  • Participates in staff meetings, conferences, AGM, to share ideas and concerns.
  • Participates in periodic assessment of own performance, develops own goals and objectives. 
  • Perform related duties and responsibilities as required

Please submit resume and cover letter by April 26, 2021 to yndrew@durham.girls-inc.org

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