Summit Coordinator - Jack.org

Apr 30, 2021
Toronto, Ontario

Just over a year ago we were a few weeks away from hosting our annual 250-person National Summit: plane tickets were booked, speakers were confirmed, food was ordered. When Covid-19 forced us to cancel the event, our team quickly pivoted, working hard to deliver an amazing virtual experience to the disappointed delegates. 

A year later we continue to bring young people together in engaging, meaningful virtual events. We’re looking forward to a future when we can combine the best of both worlds - virtual and in person - to keep making change in youth mental health.

To prepare for this busy future, we are hiring a Summit Coordinator. This person will be a key member of Jack.org’s five-person Summit Team, and work closely with youth and adult allies in Jack.org’s network to plan and execute mental health summits across the country. Reporting to the Summit Program Manager, the Summit Coordinator is primarily responsible for Regional and Local Summits, but will also support Jack.org’s National Summit, which takes place annually in March. The Summit Coordinator also provides administrative support to the program.

In this role, you will:

  • Coach youth organizing teams through planning and running mental health summits of varying size and scope (deciding on programming, facilitation and onstage role preparation, etc.)
  • Ensure all back-end logistical tasks are completed and/or moving along (application and registration process, swag delivery, travel and accommodation, etc.)
  • Provide administrative support to youth teams and Jack.org staff summit team (e.g. note-taking and consolidating, slide deck, email template and form creation, meeting booking and running, resource and asset creation, maintaining CRM data integrity)
  • Provide support to the Summit Manager with program development (e.g. researching and recommending keynote speakers, workshop topics, and other core content pieces) and outreach efforts
  • Work closely with Jack.org Program Coordinators to collaborate on summits taking place in the regions they oversee
  • Attend summits* and assume different key “onstage” roles at summits as required 

*Note: While it is still unclear if and when previously-established regular travel activities associated with this role will resume - and what form they will take when and if they do - general comfort with travel activities will be necessary, as travel has been a part of this role in the past and may become one again in the future. We are abiding by public health guidelines and erring strongly on the side of safety and caution when it comes to reinstituting travel activities for staff and members of our youth network. Travel as part of this role will only resume when public health officials have deemed it safe to do so, and not until we confidently feel that it is in the best interests of our team and youth network.

We’re looking for someone who:

  • Has demonstrated events experience. You are highly organized, able to juggle lots of details and deadlines, and know how to stay calm and problem-solve as issues arise.
  • Is a quick learner with strong technical skills. We need someone who can start making a difference on the team right away, and who, with a little training, can smoothly navigate multiple tools and platforms including Salesforce, Google Suite, Whova event app, Salesforce and Form Assembly.
  • Is a strong relationship-builder. You have worked in a youth coaching or mentoring capacity and have a proven ability to work with and motivate young people. 

We would love it if you had:

  • The ability to speak and write in French. If you are bilingual, that is a huge asset.
  • A comfort with public speaking and experience facilitating or presenting to groups both small and large. 
  • Familiarity with Jack.org programming, and/or experience with content, programming, or curriculum development

What’s in it for you?

  • A full-time, permanent position; starting salary $45,000-$48,000 per annum, depending on experience
  • A comprehensive benefits package, including $2,000 annual coverage for mental health services, available from the first day on the job
  • Working for an organization that supports personal and professional development and that will invest in your growth
  • A flexible, trust-based culture: we offer uncapped sick days and flex hours
  • A fun, exciting environment filled with an amazing group of driven, talented people (check us out!)
  • In addition to vacation allowances, we offer a winter and summer office closure so that we can all recharge simultaneously
  • A chance to contribute to the growth of an aspirational, well-funded organization and make a significant impact on the mental health and well-being of young people across Canada

How to apply 

If you’re the person we’re looking for, please submit your resume and a cover letter of no more than one page (PDF format preferred). In order to be considered, we also ask that you complete a Predictive Index Behavioural Assessment, an untimed, free-choice, stimulus-response tool. You can access the assessment here. Applications will be accepted until Friday, April 30. This position is expected to start in early June.

 

Our staff team is all currently working remotely for the time being, but there is the expectation that this role will eventually return to working full-time from our Toronto office.

Jack.org is committed to building a diverse and inclusive team that represents a variety of backgrounds and perspectives. We encourage people who are reflective of the diverse communities we serve to apply to join our team.

Jack.org welcomes and encourages applications from people with disabilities. Reasonable accommodations are available on request for candidates taking part in all aspects of the hiring process. Accommodation requests can be made by contacting accessibility@jack.org.

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