Senior Manager, Finance - AIDS Committee of Toronto

Oct 29, 2021
Toronto, Ontario

SENIOR MANAGER, FINANCE

(Full-time permanent)

WHO WE ARE

ACT works to reduce new HIV infections in Toronto and promotes the independence, dignity, health and well-being of people living with HIV and AIDS and those at increased risk of HIV.

ACT does this through a variety of programs and services for women, young people and gay, bi, queer men including one-on-one counselling, psychosocial and social support groups, and harm reduction and outreach services, both online and in community. ACT produces sexual health information campaigns to help priority populations make informed choices about their sexual and mental health, and offers a one-of-a-kind employment services program for people living with HIV and 2SLGBTQ+ people on ODSP income supports. ACT serves all in the community who are living with or concerned about HIV, with 50% of people accessing services from BIPOC communities and other communities of colour.

WHY WORK WITH US?

Permanent employees are entitled to:

  • Comprehensive group health and dental benefits from start date of employment
  • Defined contribution pension plan after one year of employment
  • Three weeks’ vacation in your first year of employment; four weeks’ vacation after one year
  • Generous sick day allotment

All staff have access to:

  • Employee Assistance Program
  • Training and development opportunities
  • Opportunities to participate in various committees that allow for learning and collaboration across the organization
  • Organizational commitment to work-life balance
  • Opportunity to contribute meaningfully towards improving the sexual, mental and emotional health of people living with HIV and those at increased risk in our community

ABOUT THE OPPORTUNITY

We are currently looking for a Senior Manager, Finance to join our team!

JOB SUMMARY

Status: Full time (37.5 hours), Permanent

Salary: $85, 000- $95, 000 (commensurate with experience)

Management Position

Reporting to the Executive Director, the Senior Manager, Finance is responsible for providing strategic leadership and vision for the financial functions for the agency. This will include all financial accounting, reporting and analysis, and review of funding requirements. The incumbent will lead all financial planning activities including funding proposal budgets, annual program and departmental budgets and longer-term budget forecasts as well as oversee and ensure the integrity of all agency-wide financial information, accounting systems and financial reporting. Specific duties and responsibilities will also include, but are not limited to the following and may be subject to change:

RESPONSIBILITIES

Financial Accountability

  • Manages the development of the agency’s strategic long range fiscal plan and participates in the annual service planning process. Ensure the long-term financial integrity of the organization by directing the effective management, control and reporting of the agency’s fiscal resources.
  • Provides advice and guidance to the management team on budget requirements and directs the development of budget proposals.
  • Establishes and oversees financial control and reporting mechanisms.
  • Manages the administration of all financial records, accounting processes and monthly, accumulative and annual financial reports and statements.
  • Ensures that budgets are prepared and monitored in keeping with the parameters set at the agency level.
  • Conducts expenditure variance analysis and prepares budget forecasts.
  • Presents budget proposals to the Board for review and approval. Produces and reviews monthly, quarterly, and annual departmental and program specific budgets. 
  • Represents the agency in contacts with external auditors and representatives of banking institutions, banking services and related government agencies.
  • Participates in ongoing communication and negotiation with the Agency’s various funding bodies.
  • Provide leadership in interpreting or translating financial information, anticipate opportunities or risks facing the organization, and recommend plans or programs to best respond.
  • Provide leadership and support to fund-raising event steering committees and staff with respect to budget development, controls, and post event financial obligations.
  • Provide reports to the Executive Director and Finance Committee of the Board as required, including investment performance, revenue/expense projections and cash flows. 
  • Ensure compliance with legislation, regulations, contracts, audits and board directives. Review and interpret tax legislation to ensure the tax implications of financial transactions are met.
  • Manage the annual reconciliation of financial accounts and the external audit, including the preparation of financial and audit working papers and other necessary documents to facilitate the audit process.
  • Directs the development, implementation and ongoing provision of all financial support services for the agency. Determines and recommends future support service requirements for the agency.
  • Ensures that Financial services are consistent with established professional standards and are in      accordance with legislation and agency philosophy direction, policies and goals as established by the Executive Director and the Board of Directors.
  • Provides expert advice and recommendations to the Executive Director and Board of Directors regarding financial issues.
  • Oversees and ensures the effective administration of all financial tasks.
  • Oversee lease agreements such as building leases and equipment.

Staff Management

  • Creates an environment of trust, open communication, creative thinking and cohesiveness within the Finance Department. Provides the team with a vision of the departmental objectives and how they fit with the organizational strategic priorities.
  • Ensures systematic processes for regular formal supervision sessions with each staff person are in place and being maintained. 
  • Manages all staffing processes including hiring employees; assigning responsibilities ; establishing standards of performance; providing orientation, training and ongoing guidance; monitoring work performance to ensure adherence to authorized procedures; identifying staff training needs; implementing training, evaluating job performance, initiating discipline , as required and responding to grievances at the first stage.
  • Ensures departmental adherence to ACT’s Policies and Procedures, Collective Agreement, Health & Safety and Human Rights Legislation.

Other

  • Participate in the ongoing development, evaluation and implementation of agency operational and strategic plans.
  • Participates in the development of agency policies and strategic and operational plans as a member of the senior management team. Foster a climate of continuous improvement through the ongoing development, review and design of financial processes, procedures and policies.
  • Participate in agency wide organizational change /development initiatives that will strengthen the agency.
  • Participate in management team meetings and provide required reports to facilitate strategic and critical thinking and decision -making.
  • Participate in development and implementation of agency quality assurance and risk management processes, as they pertain to departmental responsibilities.
  • Coordinate administrative and program reports for the Board, funders and other bodies.
  • Provide leadership and direction for internal staff committees as well as staff support to committees of the Board as needed.
  • Provide back up to the Executive Director and other members of the Management Team as required.
  • Other Duties as assigned by the Executive Director.

QUALIFICATIONS

  • At least 8 years of senior financial experience in the areas of; financial planning, financial management and accounting/financial reporting systems and procedures, preferably in a non-profit environment.
  • Post-secondary degree in a related field or equivalent combination of education and experience.
  • CPA designation or designation in progress
  • Excellent knowledge of financial systems (i.e Great Plains Dynamics/True Sky), payroll and administrative information systems along with a high level of proficiency with computer software (Excel, Word etc.).
  • Previous experience managing and leading a financial team.
  • Proven ability to lead by example and provide leadership.
  • Excellent knowledge of government and other funding agency structures and procedures.
  • Excellent organizational, planning and administration skills along with effective analytical problem-solving skills.
  • Strong negotiation and communication skills (verbal and written) along with effective presentation skills.
  • Self-directed and self-motivated to optimise the organization’s financial performance and strategic direction.
  • Knowledge of HIV/AIDS, the agency’s mandate, as well as its programs and services.

JOIN US!

To apply for this opportunity please send your cover letter and resume to:

careers@actoronto.org

Please be sure to include the title of the role you are applying to, in the subject line.  

This posting is opened until filled. Applications will be reviewed as they are received.

ACT thanks all applicants for their interest, however only candidates selected to participate in the recruitment process will be contacted.

ACTS COMMITMENT TO EQUITY AND ACCESSIBILITY

ACT is committed to employment equity and fair and accessible employment practices. ACT encourages people living with HIV/AIDS, visible members of the BIPOC community, people from the communities most affected by HIV/AIDS and persons with culturally diverse backgrounds to apply and self-identify. Accommodations will be provided for job applicants with disabilities, where needed and upon request, to support their participation in all aspects of the recruitment process. ACT is committed to and adheres to the principles of the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

To learn more about us, please visit our website at: www.actoronto.org

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