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Program Administrator - The Career Foundation

Jan 20, 2021
Toronto, Ontario

Position Type: Full-time contract until March 31, 2021 with very good possibility of renewal

Experience Required: 2+ years

Number of Positions: 1

Reporting to: Manager, Canada Ontario Job Grant program  

Location: Toronto

Start Date: Immediately   

We are looking for a detail-oriented individual to provide administrative support in the delivery of programs throughout The Career Foundation.  The successful candidate’s main focus will be ensuring that Canada-Ontario Job Grant (COJG) applications are carefully administered while ensuring meticulous preparation of all documents and reports in a manner that meets and exceeds funder expectations.

Responsibilities (include but are not limited to):

  • Responsible for entering all COJG files into CaMS and organization’s internal database
  • Creates COJG files and ensures that all required documentation is obtained and entered
  • Reviews agreements and flags/reports discrepancies
  • Monitors agreements for scheduled activities such as payments, visits, closures etc.
  • Conducts monitoring and follow-up with company contacts and participating employees
  • Performs routine audits ensuring data integrity of all electronic files (CaMS/CRM) corresponding with hard copy files
  • Maintains information in funding application software, prepares monthly reconciliation and submits to finance department
  • Reports daily COJG commitments and expenditures to COJG Team using Microsoft Excel (and other tools as needed)
  • Keeps track of Follow Up entry in CaMS and corresponding database system (CRM)
  • Completes thorough audits on paper and electronic files upon training closure
  • Serves as a resource to team members on areas of quality assurance processes and procedures 
  • Supports the team with other administrative and quality assurance related duties as required

Qualifications Required:  

  • College Diploma or University Degree
  • Excellent computer skills including Excel and database applications
  • Strong verbal and written communication skills 
  • Excellent organizational skills, analytical abilities, and detail orientation
  • Superior documentation skills
  • Strong reporting experience with aptitude for detail and accuracy
  • Excellent record for consistently meeting deadlines and following through on tasks
  • Customer relations skills and problem-solving ability
  • Equipped to work remotely with adequate internet capabilities
  • Knowledge on online communication platforms, techniques, and tools (Zoom and MS Teams) with an aptitude and willingness to learn and work with new technologies
  • Proven track record in a result’s driven environment, solid experience in meeting or exceeding targets
  • Bilingual (English/French) is a very strong asset

How to Apply: Please visit our website at and select the position you would like to apply for from our list of vacancies. You can complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls please. Thank you for your interest in The Career Foundation.

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