Philanthropy Tech Project Manager - Grantbook

Jun 12, 2021
Across Canada

At Grantbook, we celebrate, support, and thrive on diversity, and we strive to create an inclusive environment for our teammates, our client partners, and our communities. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome and encourage applications from all qualified candidates.


We are a fast-growing technology consultancy (and Certified B Corp) with big dreams for the future of philanthropy. Our diverse and close-knit team of 18 techies and do-gooders work closely with foundations to help them unlock the full potential of their processes, teams, and technology so that they can do more good - even better.

We’ve worked with some of the world’s largest foundations, including the William and Flora Hewlett Foundation, Arnold Ventures, Tides USA, and The JW McConnell Foundation.


We’re an ideal match if you seek autonomy, mastery, and purpose in your work. We take pride in a participatory work culture, where learning trumps ego. Curiosity, experimentation and a human-centred approach are core to how we do meaningful work together and to how we respond to the evolving needs of our clients.

We live our values of accountability, candour, empathy and daring. Policies are transparent and team members are empowered to make decisions about areas that affect them most. This allows our team to work flexible hours and from where they are most inspired (even pre COVID-19!). We trust each other to stay accountable and get stuff done. 


You are a self-motivated philanthropy specialist who is equally adept at communicating with computers as you are at communicating with people. You are passionate about how technology can help grantmakers have greater impact on causes you care about. You’re also a design thinker—you’re empathetic, curious about the human condition, and understand how design can make a difference in how technology affects the world.


Philanthropy Tech Project Managers are responsible for managing technology implementations to completion and contributing to the research, analysis, and production of materials that constitute project deliverables. The Philanthropy Tech Project Manager serves as the primary liaison between the client and Grantbook. The role reports to Grantbook’s Director of Client Services.


  • Build and maintain client relationships through project delivery

  • Working with a project team, ensure that key deadlines and deliverables are met throughout a project’s life cycle

  • Knowledge of how to structure large enterprise implementations into sensible and well-structured cycles/phases

  • Experience in managing a project through typical cycle phases: requirements gathering, design, build, UAT and deficiency management

  • Knowledge of systems architecture and data models, and possess a level of technical intuition to effectively act as a translator between design requirements and technical considerations for a system configuration/build

  • Manages timelines, resource availability and expectations at a project-level

  • Prepare and share weekly project updates, including summaries of milestones completed and upcoming, observed risks, current issues, and budget alignment

  • Lead and/or coordinate with other Grantbook team members to gather requirements and research cloud solutions and process improvements that match the scope, requirements, and budget of designated projects

  • Draft, submit, and present recommendations for proposed technology, process, strategic or other solutions and related materials, including kick-off decks, assessment & recommendation decks, RFP drafts, and project reports

  • Facilitate client meetings and workshops around technology use, processes, data and digital strategy

  • Support and coordinate with other Grantbook team members and partners in setting up and deploying approved cloud solutions. This responsibility may involve hands-on software configuration and functional testing, in which cases internal training will be provided

  • Help train and support client/users on the implemented technology solutions

  • Track and evaluate technology adoption of implemented cloud solutions

  • Capture and share lessons learned from projects

  • Identify additional opportunities for Grantbook to add value

  • Occasional travel to client sites across North America as required


  • Provide feedback and help enhance Grantbook’s overall operations

  • Contribute to building Grantbook’s institutional knowledge through delivering informal team training, contributing to an internal wiki, and other methods of information sharing

  • Support Grantbook’s marketing & sales efforts

  • Have fun, work as a team, and "get it done"

  • Other duties as reasonably assigned


  • 2-3 years of philanthropy sector and/or nonprofit experience, ideally with a grants management, technology, process or data focus, or equivalent

  • 2-3 years of project management experience in a leadership capacity on technology implementations

  • Demonstrated skills in translating, designing and prioritising user requirements in a comprehensive and systematic, human-centered way.

  • High proficiency in the use of cloud solutions such as Salesforce, Fluxx, Smartsimple, or GivingData for grants management, office productivity, data visualization, or accounting

  • Ability to communicate complex ideas to a non-technical audience both verbally and in writing

  • Self-organizer and problem-solver who thinks creatively, and can meet tight deadlines across multiple projects

  • Proven interpersonal skills and a client-focused approach



Your compensation will be determined by the experience and skills you bring to the team. Grantbook uses a tiered salary structure: junior team members earn $62,154.57, team members earn $68,370.02, skilled team members earn $74,585.48, and experienced team members earn $80,800.93—the correct tier for your candidacy will be discussed in the interview process.

All employees receive four weeks of paid vacation per year, a comprehensive benefits package, and, after one year with Grantbook, are eligible to become a shareholder by buying into Grantbook’s Employee Share Ownership Plan. For more information, visit our Culture & Careers page.


As a growing organization there are continual opportunities to learn, whether it is developing a new skill set or bringing a new product/service offering to market. You, along with the rest of our team, will be key to driving our impact on philanthropy forward.


Like much of the world right now, we are currently working 100% remotely. We have team members in Vancouver, but the majority of our staff is located in and around Toronto. We will consider exceptional candidates from other locations in Canada as well.


As a company dedicated to social good for our clients, our team, and the world, we try to be as transparent as possible about how we work. That includes how we hire. View our hiring process to learn more about what it will entail. 

A word of advice: we greatly value communication skills, empathy, and self-awareness in our team. This means the cover letter is a major factor when we hire. Current team members report that putting together their application took them 1-2 hours. Please keep this in mind as you prepare your application!

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