Payroll and Benefits Administrator - Canadian Mental Health Association, York and South Simcoe

Dec 14, 2020
Newmarket, Ontario


 POSTING DATE: October 15, 2020

CLOSING DATE: Until Filled


Message about our hiring and operating practices during the COVID-19 pandemic

The Canadian Mental Health York Region and South Simcoe branch (CMHA-YRSS) is continuing to provide much-needed mental health services. As an organization, we are protecting our staff through supporting either working from home, or physical distancing, and other public health directives for essential services staff working on-site. Rest assured that your well-being is our top priority and we have appropriate health and safety measures in place at each stage of the recruiting process and throughout our operations

We are hiring a Payroll and Benefits Administrator in our Finance Department.

Are you a Payroll Professional who is excited about bringing your full payroll cycle experience and HRIS experience to an innovative, award winning organization that is continuing to grow and expand? Do you pride yourself on your remarkable customer service skills? Then this is the role for you!

Closing Date: Until Filled

Permanent: Full-time, 35 Hours per Week, Evening Hours and Weekends may be required

Benefits: Excellent Benefits Package: Full Extended Health & Dental, Life Insurance, EAP, STD, LTD, & Pension Plan. Generous paid time off including vacation, sick, personal days.

Competition #: 2020-063

Location: In accordance with current public health directives, training will be available both remotely (i.e., via teleconference and videoconferencing technologies) as well as onsite while respecting physical distancing. During the current COVID-19 outbreak, work can be completed primarily from home with equipment provided by CMHA.

Once public health directives are lifted, the Payroll and Benefits Administrator will be working primarily in our Newmarket office (1101 Nicholson Road, Newmarket, ON) with flexibility to work from home after probationary period. May be required to occasionally travel within York Region & South Simcoe for training or meetings.

Job Profile:

The Payroll and Benefits Administrator will be responsible for working collaboratively with the other Payroll and Benefits Administrator to process the full cycle, in-house, bi-weekly payroll (salaried/hourly, f/t, p/t, contract, and relief staff) and maintain the data accuracy of the payroll system for approximately 320+ employees. This role acts as the back-up lead for running the payroll in the absence of the other Payroll and Benefits Administrator.

In addition, this role is also responsible for working collaboratively with the other Payroll and Benefits administrator in year-end processes including and not limited to employee T4s and participating in regular audits. The successful candidate will also be responsible for the payroll related administration of new hire information, employee group benefits within the group benefits online portal (enrollment changes, status changes, terminations, etc.) defined contribution pension plan, WSIB and regularly working within the HCM system (UltiPro) for payroll, time and attendance. This role will also be responsible to responding to employee inquiries regarding UltiPro issues and/or time and attendance, payroll and benefit related issues as it pertains to payment, deductions, enrollment and terminations etc.

In this role, you will prepare submissions and complete monthly reconciliations (including GL accounts) for source deductions and employee benefits (including defined contribution pension plan), monitor departmental salary budgets, allocation of funds and prepare financial reports.

You will  report directly to the Senior Director, Finance and Facilities Administration as well as indirectly reporting the Senior Director, People and Culture with providing payroll and benefits related information, requested reporting including and not limited to UltiPro as well as make recommendations to continually improve department processes and procedures.


  • Payroll Compliance Practitioner Designation preferred
  • Minimum 3 years of experience in the following:
    • Processing a full complex payroll cycle from beginning to end in-house in addition to benefit and payroll administration, T4 and reconciliation preparation
    • Working within a comprehensive HRIS/HCM system while using strong technical skills for payroll, time and attendance, and business intelligence reporting.
    • Proficiency with Ultimate Software (Ultipro) required
    • Administration of WSIB, EHT and other government reporting
    • Payroll implementation experience with an HRIS/HCM within the last 5 years considered an asset
  • Strong understanding of legislative requirements with Employment Standards Act and Pension Benefits Act and other related legislation and/or requirements.
  • Analytical thinker who is able to create regular and adhoc reports using MS Excel and BI within UltiPro
  • Able to work autonomously and effectively managing several files at once
  • Team player and able to work cross functionally with other team members and departments. Experience working closely with human resources staff providing timely information on new hires, various employee leaves, company administered STD programs, and other inquiries
  • Effective organizational skills and able to manage priorities, pressure and regular deadlines
  • Strong communication skills and able to effectively respond and resolve pay, benefits/pension, balances and paid time-off inquiries via email and telephone
  • Excellent problem solving/judgement skills and high degree of attention to detail
  • Strong Microsoft Office skills
  • Able to maintain a confidential work environment 

The statements above are intended to describe the general nature and level of work being performed by an individual assigned to the job. This information is not constructed to be an exhaustive list of responsibilities, duties and skills required of personnel in the job.

This position reports to, and is supervised, by the Senior Director, Finance and Facilities Administration as well as indirectly reporting the Senior Director, People and Culture.

Working Conditions: Ability to work at computer for extended periods of time.

Disclaimer: In keeping with mental health reform, best practices, funding and direction this position may later require knowledge, skills, abilities and working conditions not noted here.

Why work for CMHA York Region?

We are a team committed to our vision of mental health support for all. That means we respect that our clients are the experts in their recovery journey and that our role is to provide support, resources and opportunities based on their hopes and dreams.  It means that we foster and encourage an entrepreneurial spirit to create, implement, and sustain innovative, evidence based and transformational impact.  We seek out and build partnerships, collaborate and share knowledge to be the most culturally competent team and fully integrated service delivery partner.

Our team cares for each other.  We have our own team values of trust, respect, teamwork and communication.  We have been a National Nonprofit Employer of Choice for five consecutive years as well as a recipient of Canada’s Most Admired Corporate Cultures.

Application Procedures:

If you are interested in this opportunity, follow the link below and click on the “Apply Now” button in the top right corner of the page to proceed to upload your cover letter and resume:

Complete the application form and submit the following:

  1. Cover letter  with 300 words or less and tell us why you would want the Payroll and Benefits Administrator role and why you should be considered for the position (PDF or Word)
  2. Resume (PDF or Word)

CMHA-YRSS supports the recovery of people with mental illness and promotes diversity in the workplace. We welcome all applicants including persons with lived experience, women, aboriginal people, people with disabilities, and members of the 2SLGBTTQ+, visible minority and immigrant communities to apply.

While we thank all candidates for their interest, only those selected for an interview will be contacted.

To request this posting in an alternate format or to request accommodation in the application process, email

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