CharityVillage

Pay: $19- $21.61/hr dependent upon qualifications & experience

Reports to: Executive Director

Responsibilities:

• Answers & routes enquiries via phone, mail, email & social media
• Creates a welcoming environment by meeting & greeting visitors to the site
• Maintains all official documents & records appropriately (both electronic and hard copy).
• Provides & processes all documentation for new employees
• Coordinates & oversees repairs & maintenance for the building
• Works with vendors & services to ensure smooth functioning of the office & building, including ordering & maintaining office supplies, catering requirements, equipment, computers, alarm system & phones.
• Maintains room booking calendar
• Assists Manager of Finance where required.
• Assists in special projects, including fundraising events & attending community events on behalf of the organization.
• Provides administrative support to the Executive Director & Board of Directors
• Manages & produces reports, surveys & any other projects as needed.
• Produces & maintains staff contracts, personnel files & Policy & Procedure Manual.
• Maintains all data for staff holidays, sick time & lieu time
• Manages Holiday Hamper program
• Manages annual Eating Together Event
• Other duties as required

Qualifications:

• A degree, diploma or certificate from a recognized post-secondary institution in a related field.
• At least two years' experience performing administrative duties at a high level & with a demonstrated attention to detail. Non-profit experience is an advantage. 
• Exceptional interpersonal skills, solid communicate skills both written & verbal
• An excellent working knowledge of:

(a) modern office practices & procedures

(b) the use of office equipment & software (Microsoft Outlook, Word, Excel, PowerPoint & Publisher),

(c) Internet/ social media and Podio

• Ability to multi-task, plan & coordinate work projects with an attention to detail
• Ability to prioritise & work under pressure, demonstrating independence, initiative & creative problem solving
• A high degree of flexibility in order to achieve organizational objectives & meet the demands/needs
• Valid driver’s licence & use of vehicle an asset
• Second language as asset

Position will remain open until filled.

Thank you in advance for your interest but only those shortlisted for an interview will be contacted.

Resumes without a cover letter will not be considered

No phone calls