Part Time Administrative Coordinator - Richmond Family Place Society

Apr 18, 2021
Richmond, British Columbia

The Administrative Coordinator provides overall administrative & logistical support to the Executive Director & the organization.

Part Time:

12 hours per week 9:00am – 12:00pm

Pay: $19- $21.61/hr dependent upon qualifications & experience

Reports to: Executive Director

Responsibilities:

  • Answers & routes enquiries via phone, mail, email & social media
  • Creates a welcoming environment by meeting & greeting visitors to the site
  • Maintains all official documents & records appropriately (both electronic and hard copy).
  • Provides & processes all documentation for new employees
  • Coordinates & oversees repairs & maintenance for the building
  • Works with vendors & services to ensure smooth functioning of the office & building, including ordering & maintaining office supplies, catering requirements, equipment, computers, alarm system & phones.
  • Maintains room booking calendar
  • Assists Manager of Finance where required.
  • Assists in special projects, including fundraising events & attending community events on behalf of the organization.
  • Provides administrative support to the Executive Director & Board of Directors
  • Manages & produces reports, surveys & any other projects as needed.
  • Produces & maintains staff contracts, personnel files & Policy & Procedure Manual.
  • Maintains all data for staff holidays, sick time & lieu time
  • Manages Holiday Hamper program
  • Manages annual Eating Together Event
  • Other duties as required

Qualifications:

  • A degree, diploma or certificate from a recognized post-secondary institution in a related field.
  • At least two years' experience performing administrative duties at a high level & with a demonstrated attention to detail. Non-profit experience is an advantage. 
  • Exceptional interpersonal skills, solid communicate skills both written & verbal
  • An excellent working knowledge of:

(a) modern office practices & procedures

(b) the use of office equipment & software (Microsoft Outlook, Word, Excel, PowerPoint & Publisher),

(c) Internet/ social media and Podio

  • Ability to multi-task, plan & coordinate work projects with an attention to detail
  • Ability to prioritise & work under pressure, demonstrating independence, initiative & creative problem solving
  • A high degree of flexibility in order to achieve organizational objectives & meet the demands/needs
  • Valid driver’s licence & use of vehicle an asset
  • Second language as asset

Position will remain open until filled.

Thank you in advance for your interest but only those shortlisted for an interview will be contacted.

Resumes without a cover letter will not be considered

No phone calls

This job is from CharityVillage
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