Operations Manager - Vancouver Pride Society

Sep 25, 2020
Vancouver, British Columbia

Organization

The Vancouver Pride Society strives to produce inclusive, celebratory events, and advocate for LGBTQAI2S+ communities through an intersectional lens.

Job Title: Operations Manager- Contract Maternity Leave, with potential to continue in a similar position.

Purpose: The Operations Manager contributes to the overall success of the Vancouver Pride Society by overseeing fundraising, administrative, and financial elements of the organization in support of the Vancouver Pride Society, including the annual Pride Parade and over 15, year round events.

Position Details

Strategy

  • Ensure the sustainability of the VPS through developing and executing sound fiscal management policies and procedures;

  • Implement the organization’s strategic direction in line with the VPS’s mission and values;

  • Engage with board of directors, staff and community to develop strategic direction;

  • Work with the Board Secretary to update policies and procedures on a rolling basis;

  • Implement and train staff on new policies and procedures.

Marketing and Promotion

  • Appoint and manage all outside promotional contractors, including new business and designers on a transparent and value-for-money basis;

  • Work with various media outlets to build relationships and oversee partnership contracts.

Management

  • Work with the Executive Director to select and hire administrative staff;

  • Manage administrative staff and volunteers by supporting their needs in line with VPS policies;

  • Oversee production, sales and distribution of the Official Pride Guide and related external partnerships;

  • Oversee event site bars, liquor orders and bar management.

Fundraising

  • Identify and execute high-quality grant applications and manage relationships with grant funding partners;

  • Oversee Corporate Partnerships and review all partnership proposals to ensure they align with VPS’ values.

Financial Administration

  • Create, manage, and monitor VPS’s annual and event budget, in consultation with the Executive Director;

  • Manage accounts receivable and ensure timely collection of all outstanding payments;

  • Manage accounts payable and ensure timely payment to all suppliers;

  • Coordinate with the bookkeeper to ensure timely recording of financial transactions through the BDO bookkeeping system;

  • Report financial information internally and to the finance committee as required;

  • Consult with and report to the Board Treasurer on strategic and relevant operational matters;

  • Ensure compliance with grant funding terms and conditions;

  • Manage payroll through the online payroll system and timesheet system;

  • Manage merchant accounts, credit card contracts/payments, cash flow and VPS bank accounts;

  • Generate detailed invoices for VPS customers and partners;

  • Oversee the annual financial audit and provide documentation as requested.

Core Competencies

  • 3-5 years experience in business, finance or not for profit management;

  • Experience in or knowledge of marketing, promotion and publicity;

  • Experience with accounting software, budget and cash flow templates;

  • Working knowledge of the Google drive and Microsoft suite;

  • Experience in creating policies and procedures and HR practices;

  • Able to multitask, problem solve and remain flexible within a fast paced and changing environment;

  • Ability to build strong relationships with community, civic, and business partners;

  • Demonstrated ability to lead a team in a high pressure environment;

  • A desire to take initiative, identify and act on problems and lead by example;

  • Excellent verbal and written communications skills;

  • Class 5 Driver’s license.

Additional Competencies

  • Degree in Business, Finance, Management or related field;

  • Experience working for positive change within LGBTQAI2S+ communities;

  • First Aid and Serving it Right Certificates.

Accountability: The Operations Manager is accountable to the Executive Director.

Hours of work: This is a maternity leave contract position at 40 hours/week. There is potential for a similar position within VPS, after the contract ends. The hours of work are Monday to Friday, 9am to 5pm. Please note that the Operations Manager will be required to work some evenings, weekends and overtime and is expected to be present at all VPS events.

Start date: The expected start date for this position is Sept 15, 2020 but can be flexible until Oct 1, 2020.

Application: Please send a cover letter and resume to jobs@vancouverpride.ca, include “Operations Manager application” in the subject line. Applications will be accepted on a rolling basis.

Vancouver Pride Society is committed to seeking and sustaining a diverse and inclusive organization and as such, encourages those with diverse backgrounds, abilities, genders, sexual orientations and ethnicities to apply

While we thank all candidates for their interest, only those selected for an interview will be contacted.

Job Type: Contract Maternity Leave

Salary: $58,000-$63,000 plus benefits, based on experience.

Job Location: Vancouver, BC

Required experience: Non-Profit Management: 3+ years

Required license or certification: Class 5 driver’s license

This job is from CharityVillage
How to Apply