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Operations Assistant, Full-Time Permanent, BCIT Faculty & Staff Association - BCIT Faculty and Staff Association

Nov 29, 2023
Burnaby, British Columbia

Role Overview

As one of the largest faculty and staff associations in BC, the BCIT Faculty & Staff Association (FSA) is a membership-driven, certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute of Technology (BCIT). Through representation on committees, negotiation with BCIT and advocacy for our members, we work to advance the employment interests of members and improve working conditions at BCIT.

We are hiring a permanent, full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded Indigenous land belonging to the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish) and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing policies, procedures, routines, and directions. The OA maintains routine administrative systems across the association’s operations and provides support to other functions, including:
  • reception
  • records maintenance
  • organizing and retrieving information
  • preparation of documents
  • financial administration
  • event and meeting co-ordination
  • supplies and equipment management
  • logistics and material distribution
The OA is expected to present the union in a welcoming manner to members, representatives of the employer, community members, and service providers through reception services, assistance with communications and events, and ensuring our information and materials are well organized and accessible.

The OA may be responsible for setting up and tearing down events; this often includes transporting materials of up to 40lbs using a cart/dolly. 

Qualities We’re Looking For

The successful candidate will demonstrate an appreciation of the FSA’s mission, vision, and values and a commitment to the trade union movement. They will have strong knowledge of office administrative procedures and be able to demonstrate a high degree of proficiency with MS Office and Outlook applications. They are required to be familiar with digital and print information management systems, including online services and account management, database operations, and using and creating spreadsheets. We are looking for candidates who are familiar with accounts payable and receivable processes, as well as experience with meeting and event arrangements.

As the first point of contact for members, community partners, and service providers, the OA must demonstrate clear, respectful, and assertive communication, effective listening, and a high degree of discretion and confidentiality. The FSA office team works in a high volume, high-pressure office environment, and the OA must work cooperatively and consultatively to move tasks to completion.  To support the work of colleagues, the OA must be able to follow procedures and direction while demonstrating initiative and independent problem-solving abilities. They must be highly organized, very attentive to details, excellent at proofreading, and able to process information with a high degree of accuracy.

What We Offer

This is a full-time, permanent position. The salary for the position is between $57,740.21 and $61,167.70 with placement based on experience.  The FSA offers many advantages including a comprehensive benefit package, defined benefit pension plan, the protections of a collective agreement and union representation, the amenities of working on a post-secondary campus, and the opportunity to support our outstanding members and contribute to providing them an outstanding workplace experience. 

Employment Equity

The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.  We encourage applications from qualified members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, racialization, disability, neurodiversity, political belief, religion, marital or family status, or age.

How to apply

Please submit your resume and a cover letter in PDF format explaining why you are interested in working at the FSA by Wednesday, November 29, 2023. The in-person interviews are anticipated to take place December 5-8, with a preferred start date in early January 2024 for the successful candidate.

Applicants must be eligible to work in Canada.


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