Office Manager and Registrar - Gestalt Institute of Toronto

Oct 03, 2020
Toronto, Ontario
Entry Level, Early Career

The office manager is responsible for managing and providing administrative and clerical services in order to ensure organizational effectiveness and efficiency. Responsibilities include financial/fund accounting, accounts payable, word processing, scheduling interviews and registration of all new students, transcript recordkeeping, collection and maintenance of student records, responding to inquiries from telephone, email and walk-in inquiries, building management and recommendations, as well as maintenance of office equipment and supplies. The office manager supports the Executive Director, Director of Training, Faculty, and the Board of Directors.

Responsibilities

  • Register students and general public for various training programs offered
  • Co-ordinate the Executive Director / Director of Training schedule, appointments, reservations and travel arrangements; Organize meetings, conference calls and other projects as required 
  • Maintains accounts payable; Verify that transactions comply with financial policies and procedures; complete bank deposits 
  • Prepare, verify, and process invoices and coding payment documents; correct discrepancies as necessary 
  • Reconcile and review monthly accounts; responds to financial inquires
  • Maintain office records, files, transcripts, and databases to ensure information is available and proper records are maintained.
  • Coordinate and manage building maintenance; contact and booking of appropriate parties 
  • Collects electronic submissions of all student assignments maintaining confidentiality
  • Tracks and orders supplies where required
  • Manages multi-company telephone, routing calls as appropriate; respond to email inquiries where required
  • Assist with administrative overflow
  • Provides training on office practices and procedures where required
  • Provides annual performance review of Administrative Assistant

 

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