Implementation Specialist - Data - Grantbook

Jun 12, 2021
Across Canada

At Grantbook, we celebrate, support, and thrive on diversity and strive to create an inclusive environment for our teammates, our client partners, and our communities. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills and welcome applications from all qualified candidates.


We are a digital transformation consultancy and Certified B Corp with big dreams for the future of philanthropy. Our diverse team of  techies and do-gooders works closely with foundations to help them unlock the full potential of their processes, teams, and technology so that they can do their good—even better.

We’ve worked with some of the world’s largest foundations, including the William and Flora Hewlett Foundation, Arnold Ventures, Tides USA, and the JW McConnell Foundation.


We’re an ideal match if you seek autonomy, mastery, and purpose in your work. We take pride in a participatory work culture, where learning trumps ego. Curiosity, experimentation and a human-centred approach are core to how we do meaningful work together and to how we respond to the evolving needs of our clients.

We live our values of accountability, candour, empathy and daring. Policies are transparent and team members are empowered to make decisions about areas that affect them most. This allows our team to work flexible hours and from where they are most inspired (even pre COVID-19!). We trust each other to stay accountable and get stuff done. 


You are a self-motivated tech specialist who is equally adept at communicating with computers as you are at communicating with people. You have a keen eye and mind for designing with the end in mind, understanding how to structure and organize data to help generate intelligence and insights. You might be great at system administration, cloud software configuration, integration, or data management, but your hidden talent is championing the user’s voice and explaining technology in simple terms.


At Grantbook, you’ll research, recommend, implement, and help integrate different cloud solutions for grants management, customer relationship management, and related functional areas that meet our foundation clients’ needs. In this full time role, you’ll work closely in cross-functional teams of two to four, taking ownership over the technical details and the implementation and/or integration pieces on multiple projects.


  • Work closely with project managers to serve as the technical resource on the implementation, setup, and deployment of cloud solutions for clients. This includes:

    • Leading or supporting in discovery meetings to map out business processes, reporting requirements and data flows with clients, and translating them into requirements for systems that evaluate and rank applications.

    • Working with various systems and BI tools to design dashboards, visualizations and data reports.

    • Designing data collection methods and data models that support effective reports and visualizations.

  • Experience with Extract, Transform and Load solutions and data pipelining tools

  • Conducting data analysis for actions, insights and intelligence to help Foundations made good decisions.

  • Continuous testing, deployment and support of new features and changes to ensure systems are available and functioning for staff as intended.

  • Using middleware tools like Zapier and Power Automate, build out API integrations between systems so that information flows across platforms and workflows seamlessly (if you’d like to learn or apply programming skills, you are welcome to do this with code as well!).

  • Support current-state audits and solution evaluations by gathering and documenting the functional requirements for new grantmaking systems and processes.

  • Complete data migrations and other data-related tasks as needed, including data audits, visualizations, transformations, cleansing, deduplication, and field mapping.

  • Produce and share client-specific training and documentation, including on-site training, video tutorials, and blog posts around technology best practices and processes.


  • Provide feedback and help enhance Grantbook’s overall operations.

  • Support Grantbook’s marketing and sales efforts.

  • Have fun, work as a team, and "get it done."

  • Contribute to service innovation and development.

  • Share your knowledge with the rest of our team.

  • Co-create your own personal and professional development plan.

  • Occasional travel to client offices across North America.


  • Two-three years of working with the implementation and technology adoption of cloud solutions, ideally in a grantmaking or nonprofit environment.

  • Two-three years of data experience in a team setting.

  • High proficiency in the use of cloud solutions, such as G Suite, Office 365, Salesforce, Box, Dropbox, and Asana.

  • Strong interest in developing an expertise in configuring grants management systems, such as Fluxx, GivingData, SurveyMonkey Apply, Salesforce, and SmartSimple.

  • Prior experience and familiarity working with Application Programming Interfaces (APIs) and relational databases preferred.

  • Self-organizer and problem-solver, prepared to meet tight deadlines across multiple projects.

  • Able to translate technical information into plain English.

  • Exceptional written and oral communication skills.

  • Excellent presentation and report writing skills.

  • Proven interpersonal skills and a customer service oriented approach.



Grantbook boasts a tiered salary structure. Your tier and the accompanying compensation will be determined by the experience and skills you bring to the team. We are seeking:

  1. One or two Junior Team Member(s). The salary for this tier is currently $62,154.57 + a variable compensation plan. For this position we expect a recent grad from a business or technology-related program, or someone making a recent career shift into this space. You’re curious about data and how to use technology to solve problems, and are eager to learn.

  2. A more Experienced Team Member. The salary for this tier is currently $68,370.02 + a variable compensation plan. For this position we expect three-five years of experience administering or implementing relational databases or workflow management systems. Experience with Grants Management Systems or Salesforce are a definite plus. 

In addition, we are always open to conversations with exceptional candidates. If you are more advanced in your implementation career we’d still love to hear from you. We will determine the appropriate salary tier for your candidacy during the interview process. In your cover letter, please indicate the salary tier or experience level you believe you are best qualified for. Our salary tiers are as follows: 

  • Tier A, Entry-level Team Members: $62,154.57

  • Tier B, Team Members: $68,370.02 

  • Tier C, Skilled Team Members: $74,585.48 

  • Tier D, Experienced Team Members: $80,800.93

All employees receive four weeks of paid vacation per year, a comprehensive benefits package, and, after one year with Grantbook, are eligible to become a shareholder by buying into Grantbook’s Employee Share Ownership Plan. For more information, visit our Culture & Careers page.


As a growing organization there are continual opportunities to learn, whether it is developing a new skill set or bringing a new product/service offering to market. You, along with the rest of our team, will be key to driving our impact on philanthropy forward.


Like much of the world right now, we are currently working 100% remotely. We have team members in Vancouver, but the majority of our staff is located in and around Toronto. We will consider exceptional candidates from other locations in Canada as well.


As a company dedicated to social good for our clients, our team, and the world, we try to be as transparent as possible about how we work. That includes how we hire. View our hiring process to learn more about what it will entail. 

A word of advice: we greatly value communication skills, empathy, and self-awareness in our team. This means the cover letter is a major factor when we hire. Current team members report that putting together their application took them 1-2 hours. Please keep this in mind as you prepare your application!

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