Grants Coordinator - Weston Family Foundation

Nov 20, 2021
Toronto, Ontario

Grants Coordinator

Weston Family Foundation

The Weston Family Foundation (“Foundation”), formerly known as the W. Garfield Weston Foundation, was first established in the 1950s by Garfield Weston and his wife Reta, with a donation of shares from the family company, George Weston Limited (“GWL”). Since that time, GWL has grown into Canada’s largest private-sector employer with over 200,000 employees across the group of companies, including the original bakery business, Weston Foods, as well as Loblaw Companies Limited (which includes Shoppers Drug Mart, President’s Choice Financial and Joe Fresh) and Choice Properties.

The Foundation operates according to its mission, which emphasizes investment in innovation and learning in health and landscapes that deliver measurable impacts to the well-being of Canadians.  Since its inception, the Foundation has provided more than $400M in charitable grants.

To help the Foundation to realize its mission, we are seeking a highly motivated and detail-oriented professional to occupy the role of Grants Coordinator.

Reporting to the Foundation’s Senior Manager of Operations, the Grants Coordinator would be engaged on a full-time, permanent basis. In addition, we are also in the market for a Grants Coordinator on a 12 month contract.

Key responsibilities include:

  • Provide administrative and operational support toward the design and implementation of existing and new philanthropic programs.
  • Liaise with both internal and external stakeholders as part of efforts to design and implement philanthropic programs.
  • Assist the Foundation team with the coordination of grant calls, including communications, public relations and the maintenance of grant management software.
  • Manage individual grants to ensure effective oversight and accountability, including: liaising with grantees, executing agreements, reviewing reporting submissions, tracking budgets and outcomes, and tracking payments.
  • Plan and assist in the preparation of materials for the Foundation’s board of directors and other governance entities, including agendas, proposals, briefings, grantee updates, recommendations and financial reports.
  • Draft correspondence on behalf of colleagues at the Foundation.
  • Undertake special projects (e.g., research, analyses, environmental scans) as required.

Job qualifications:

  • 3 - 5 years of grants management experience.
  • Demonstrated experience with budget tracking and numerical and statistical analysis.
  • Advanced proficiency with the Microsoft Office suite of products.
  • Interest in, and experience with, the thematic areas articulated in the Foundation’s mission statement.
  • Excellent verbal and written communication skills, with high attention to detail.
  • Adaptable and flexible, with a demonstrated ability to work in a fast-paced environment and juggle multiple priorities.
  • Organized, efficient, detail-oriented, quick learner.
  • Professional and articulate with excellent relationship-building and interpersonal skills.
  • Works well independently and within a team environment.
  • Fluent proficiency in English (required) and French (ideal).
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