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Fund Development and Donor Relations Coordinator - Scientists in School

Oct 28, 2019
Pickering, Ontario

Scientists in School is a leading science education charity dedicated to getting kids aged 3 to 12 excited about science, technology, engineering, mathematics (STEM) and the environment through hands-on, discovery-based classroom and community workshops. In our workshops, children become scientists, see how science connects to their world and discover the many career paths in STEM. Since 1989, nine million children and youth in more than 300 communities across Ontario and southern Alberta have discovered STEM with Scientists in School. Today, they’re scientists in school. Tomorrow, they’re our leaders and innovators.

Position Summary:

The Fund Development and Donor Relations Coordinator works as part of the Fund Development and Communications team to ensure the organization’s fund development goals are achieved. The position also works closely with both head office and regional staff. The position must be able to develop compelling fundraising materials, including grants/proposals and donor reports; contribute to strategy and planning sessions; coordinate and implement fund development activities; research and identify opportunities; and build strong, long-term relationships.


  • Ensure strong donor relations are built and maintained, coordinating efforts by the Fund Development and Communications team, regional staff, and Executive Director
  • Write, edit and help produce fundraising materials including proposals, cultivation letters, grant applications, donor reports, budgets, briefing notes, and thank you letters
  • Oversee development and implementation of annual donor stewardship plan, maintain donor listings in marketing and communication materials and on the website
  • Conduct prospect research in order to identify and recommend potential funding opportunities
  • Work collaboratively with Fund Development and Communications team and regional staff to create and implement fund development strategies that align with Scientists in School’s strategic plan
  • Assist in the cultivation, solicitation and closure of gifts
  • Work closely with regional staff in the planning and implementation of strategic activities and events to engage the community and donors, including organizing the Scotiabank Charity Challenge team
  • Support Board of Directors’ Fundraising Committee, attending occasional evening meetings and taking minutes
  • Attend networking events as appropriate
  • Other related duties as defined


  • Minimum of one year of fundraising experience in a non-profit setting
  • Advanced writing and editing skills, ability to present ideas with clarity and vision, attention to accuracy and detail in written work
  • Knowledge in the implementation and execution of fund development strategies
  • Ability to develop strong and effective relationships with staff, donors and other stakeholders
  • Excellent verbal communication skills
  • Ability to consistently produce high quality work and meet deadlines
  • Ability to work independently, prioritizing and exercising sound judgment, while at the same time being able to collaborate as part of a team
  • Strong analytical skills
  • Proficiency in Microsoft Office (with a strong emphasis on Word and Excel) required, experience with donor databases an asset

Additional Requirements:

  • A satisfactory Police Records Check for the vulnerable sector
  • Willingness to work occasional evenings and/or weekends when required

To Apply:

Qualified applicants are invited to submit a cover letter and résumé as one attachment to   Please include job title in subject line of your email.  

We thank all candidates for their interest. Only those selected for an interview will be contacted.  Scientists in School welcomes diversity in the workplace and encourages applications from all qualified individuals.  Individuals with a disability requiring accommodation during the application and/or the interview process should advise us so arrangements can be made.

Please visit our website at


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