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Executive Director, Makonsag Aboriginal Head Start - Makonsag Aboriginal Head Start

Mar 01, 2021
Ottawa, Ontario

Position Summary

Reporting to the Board of Directors, the Executive Director is responsible for the effective leadership and management of Makonsag according to the strategic directions set by the Board of Directors. The Executive Director will direct and be accountable for overall operations, meeting legislative requirements, budgets, capital assets and overall programming and services of Makonsag. Working with the Board and staff, the Executive Director plans, develops and implements policies, programs, strategic activities and research to further develop Makonsag.

Responsibilities and Duties:


  • Works with the Board of Directors in developing a vision and strategic plan for Makonsag.
  • Identifies, assesses and informs the Board of Directors of internal and external issues that affect Makonsag.
  • Fosters effective team work between the Board, Management Team, Staff and Executive Director.
  • Facilitates Board decision-making process by providing information on all aspects of Makonsag ’s activities and issues within the sector.
  • Acts as a spokesperson for Makonsag and Children’s Services Sector.
  • Promotes a work place culture that values respect and cooperation.
  • Proactively represents the interests of both Makonsag and the sector to appropriate government bodies, regulatory agencies and others.
  • Remains up-to-date on issues pertinent to Makonsag through ongoing education and community involvement.

Financial Planning and Management

  • Prepares and monitors annual operating budget, and reports regularly to the board on Makonsag ’s financial status.
  • Identifies and pursues all appropriate revenue sources and government grants. 
  • Ensures the reporting requirements of all funding agencies are met.
  • Ensures sound accounting procedures and practices are in place and followed.
  • Ensures Makonsag complies with relevant accounting legislation.
  • Ensures implementation of board policies and directives with regard to financial management.
  • Advises the Board and committees on Makonsag financial management, financial priorities and budget matters.
  • Assesses short and long term financial needs and recommends appropriate courses of actions.
  • Provides the Board with regular, comprehensive financial reports on revenues and expenditures.
  • Secures leases, insurance and security. Oversees maintenance, renovations and new construction projects.
  • Negotiates with funding agencies to obtain resources needed to meet Makonsag and program Needs.
  • Ensures policies and working conditions meet government regulations and standards.
  • Meets the reporting requirements of all funding agencies.

Development, Delivery, and Management of Services and Programs

  • Working with Board, Management, Staff and stakeholders, identifies, plans, develops and implements policies, programs, strategic change activities to direct activities and research.
  • Establishes and sustains strong relationships with other service agencies, associations, governmental agencies, municipality, partners, and stakeholders to fulfill community needs.
  • Ensures the development of new programs by liaising with community stakeholders and other service agencies, participating on committees, task forces or community and network organizations.
  • Ensures compliance with applicable legislation and regulations.
  • Provides leadership to the Board of Directors and its Committees, in identifying new program opportunities; develops budget and staffing proposals and presents them to the appropriate levels of government or other funding bodies to secure support and approval to implement new programs that serve the needs of the community.
  • Oversees the planning, implementation and evaluation of Makonsag ’s programs and services.
  • Ensures the programs and services offered by the Makonsag contribute to Makonsag ’s mission and reflect the priorities of the Board.
  • Monitors and evaluates programs and services to maintain and improve quality.
  • Oversees the planning, implementation, and evaluation of special projects.

Operational Planning and Management

  • Develops an operational plan which incorporates goals and objectives that work towards the strategic directions of Makonsag.
  • Ensures the operation of Makonsag meets the expectations of its clients, Board and funders.
  • Oversees the efficient and effective day to day operation of Makonsag.
  • Drafts policies as appropriate for approval of the Board and prepares procedures to implement Makonsag policies; ensures a review of all policies on an annual based on an established schedule and recommends changes to the Board as appropriate.

Human Resources and Labor Relations

  • Oversees human resource management, including establishing and maintaining qualified a professional and competent work force.
  • Promotes and models a respectful attitude, sets standards for appropriate professional conduct.
  • Supports and advises the Managers in the hiring, development, discipline, layoff and termination of staff in all of Makonsag 's programs.
  • Oversees the implementation of human resources policies, procedures and practices including the development of job descriptions for all staff.
  • Establishes, maintains and oversees effective employee relations strategies including ongoing evaluation of employee performance and development.
  • Ensures equitable and fair compensation and benefit programs are in place.
  • Resolves employee grievances.
  • Ensures personnel policies and procedures conform to applicable laws and regulations.

Community Relations/Advocacy

  • Promotes Makonsag 's services and programs within the community.
  • Develops and maintains strong working relations with local, municipal and provincial groups and committees.
  • Acts as a spokesperson, and represents Makonsag with the media, when required.
  • Promotes Makonsag in general, with all levels of government.
  • Develops and maintains links within the community, in order to be aware of changing community needs, and trends, and to test the feasibility of serving these needs.
  • Communicates with stakeholders to keep them informed of the work of Makonsag and to identify changes in the community served by Makonsag.
  • Develops strong working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of Makonsag.
  • Advocates on behalf of the sector in keeping with the Boards strategic directions.

Physical demands (e.g., walking, lifting, equipment operations)

Minimal Physical demands – sitting / working on computer.


Work Conditions (e.g., necessary travel, unusual work hours, unusual work environment)

Position will involve extended hours and travel


Knowledge and Skills Required:

  • Solid understanding of the Indigenous early learning, child care and family resources environment.
  • University degree in business, education, public or health administration, child studies, social work, human services or a combination of post-secondary education with significant management experience.
  • A proven mindset towards consensus-building and team-building in a management role.
  • Minimum of 10 years of progressive management experience in the not-for-profit sector, Indigenous service provider organizations and/or communities.
  • Comfort with cloud technologies; experience with databases and operational systems.
  • Police Record Check – Vulnerable Sector 
  • Standard First Aid, including Infant and Child CPR
  • Up-to-date vaccinations, HEP-B Vaccination recommended.


Leadership - Strong leadership skills with proven interpersonal, teamwork, and communication skills. Demonstrated ability to positively influence others to achieve results, empowers and inspires others, leads change, regenerative.

Developing Others - Ability to coach others, considers team composition, provides feedback on performance, and sets goals and objectives.

Relationship Building - Established relationships with all levels of government Proven ability to establish and maintain productive relationships with other community-based organizations, the Board of Directors and government agencies.

Decision Making -Sound decision-making by identifying, assessing, understanding, acting on and communicating risk issues.

Communication Skills - Strong communication skills, ability to communicate complex issues clearly to varied audiences and communicate strategically to achieve objectives. Ability to communicate in both official languages is preferred.

Program Development and Evaluation -Demonstrated knowledge and experience in strategic planning and program development, including the development of policies, the administration of various programs and services, and human resources management, familiarity with evaluation tools and techniques as part of quality assurance.

Financial Management -Strong financial management skills with proven experience implementing strategies and managing risk to achieve operational objectives.

Visioning - Ability to take a leadership role in shaping Makonsag’s vision and values.

This job is from CharityVillage