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Executive Coordinator - Coaching Association Canada

Aug 05, 2019
Ottawa, Ontario



Regular Full-time Employee


Associate Director, Operations


Ottawa, ON


August, 2019



The Coaching Association of Canada (CAC) unites stakeholders and partners in its commitment to raising the skills and stature of coaches, and ultimately expanding their reach and influence. Through its programs, the CAC empowers coaches with knowledge and skills, promotes ethics, fosters positive attitudes, builds competence, and increases the credibility and recognition of coaches.

As a key member of the Finance and Operation Team, and reporting directly to Associate Director of Operations the CAC Executive Coordinator provides executive and administrative support to the CEO, the COO and the Board of Directors. The ideal individual will have the ability to handle sensitive information with high level of confidentiality and discretion, work independently, exercise good judgment in a variety of situations, will have strong and professional written and verbal communication, and organizational skills.


CEO Support related to Board of Directors:

  • Organize Board of Directors and Board committee meetings and teleconferences, including managing budget, coordinating meeting locations, guest room accommodations, meals, travel and expenses;
  • Prepare and review documents for Board meetings;
  • Support CEO and COO in-person during board meetings;
  • Attend, prepare and take minutes at Board, AGM and Board committee meetings as appropriate;
  • Maintain a detailed knowledge of the governance processes and protocols of the CAC, including in-depth knowledge of bylaws, mandate and other statutory requirements for non-profits;
  • Manage the CAC Board online document depository and maintain all required governance documentations, policies and term of references, including agendas, preparing meeting materials and packages, meeting calendars, minutes, resolutions, etc.


CEO Support:

  • Support CEO with communication, expenses, logistics, meeting planning, travel and special projects as required.
    • Communication: prepares draft presentations, drafts and formats letters and emails as appropriate; mail correspondence, including potentially confidential information, both internally and externally.
  • Performs research and provide writing support to the CEO.
  • Prepares travel- or meeting-related documents, briefings, reports for the CEO.

Prepare reports and documents for the Sport Funding and Accountability Framework (SFAF) process for Sport Canada


COO Support:

  • Planning:
    • Manage the CAC planning process, calendar and support a variety of planning activities;
      • planning meetings
      • preparation of the planning calendar, annual plan document, and annual budget;
    • Portfolio Management:
      • Compile project status reports
      • Generate corporate portfolio dashboard report
      • Assess and report on project status and trends
    • Administrative functions:
      • Meeting coordination:
        • Organize meetings, invitations, agendas, facilities for a variety of meetings
        • Attend, prepare and take minutes in participation with the COO. These include weekly SMT meetings; Partner meetings; and other meetings as required
      • Assist with expense reports, travel plans, calendar management
      • Assume special projects as needed



An equivalent combination of the following education and experience will be considered:

  • University/College education in business administration, sport administration, human resources or relevant field, or an equivalent combination of education, training, and expertise;
  • Event management experience;
  • Experience working with Board of Directors, and/or committees;
  • Experience working with local, provincial, or national sport organizations is considered an asset;
  • Experience in a non-profit environment is considered an asset;
  • Excellent communication skills, both oral and written are a must;
  • Bilingualism (English, French) an asset.


  • Skilled at managing sensitive and confidential information;
  • Good judgment and decision-making skills;
  • Superior customer-service communications: written, verbal, individual and group;
  • Strong writing and editing skills.
  • Strong sense of initiative
  • Ability to work independently and with professionalism
  • Focus on improving services provided


The CAC is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, record of offences, age, marital status, family status or disability.

Salary based on previous experience and education.

Please send your resume and cover letter by August 5, 2019 to

All responses are appreciated, however, only those selected for an interview will receive a reply.


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