Events Specialist (Venue Logistics) - Employ to Empower Foundation

Nov 05, 2020
Vancouver, British Columbia

Reporting To: Charissa Landicho, Community Outreach

Location: Vancouver (or able to commute to Vancouver when needed)

Desired Start Date: September 2020 (Minimum 1-year commitment)

Commitment: 8-10 hours/week(including two 1 hour meetings a week; note: hours may increase leading up to the event)

Position Type: Volunteer


Position Summary

The Events Specialist (Venue Logistics) reports directly to the Community Outreach and is responsible for the major logistics of each Advocacy event (Street Store, Cardboard Project, + another event TBD) of Employ to Empower. The Events Specialist (Venue Logistics) is responsible for the booking of the venue, managing finances within the allotted budget, floorplan, and overall flow of the event from set-up to tear-down. Other logistics related tasks may include, but are not limited to: researching, implementing and managing COVID-19 regulations within the event, recruitment of security for the venue, coordination with the sponsorship team to ensure all in-kind donations are accounted for. The Events Specialist (Venue Logistics) will work in direct communication with the Events Specialist (Volunteer Recruitment) to ensure that the Day-of Volunteers are in the loop of major tasks, and work in line with the event logistics. 


Key Responsibilities

-Researching, solidifying, and organizing the venue for the event as well as all related logistics (set-up, tear-down, floor plan, payment process, COVID-19 regulations)

-Communicate with Events Coordinator in terms of the planning of the event day to ensure efficiency in volunteer direction

-Working alongside t n nting the Vancouver community around the stigmas in the DTES


-Proactivity - in searching for new partnerships, solidifying a venue in a timely manner

-Entrepreneurial and innovative: Seeks creative new opportunities that both align with our mission and add greater value to the organization and the community - purposeful, ethical, innovative

-Flexibility - able to adapt and pivot in times of uncertainty (for example COVID-19)

-Strong Organization Skills  - this includes time management, punctuality

-Diligence - completing tasks in a timely manner with great efficiency and effectiveness

-Drives revenue: Results driven, with a focus on gaining the resources to support Employ to Empower's mission and collective impact-focused strategic objectives.

-Effective and engaging communicator:  Passionate communicator, articulating the Employ to Empower message in a way that inspires others to act in service to the organization and the community.


Desired Qualities

-Compassionate and cares deeply for the DTES community

-2+ years of experience volunteering/working in the DTES

-1+ years of experience in sponsorship, marketing, or events planning

-Self-starter, curious by nature and keen appetite to learn new concepts/ideas out through research

-Strong interpersonal skills and high relational empathy

-Ability to prioritize, lead and balance multiple projects at once and meet goals

-Strong ability to tolerate chaos and thrive in it

-Immensely strong communication on email, phone, and text

-Demonstrates strong ability to communicate effectively both in writing and orally

-High degree of patience, compassion positivity and enthusiasm with an ability to exercise initiative, tact, and discretion

-Strong and confident leadership

-Ability to work as a team and individually


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