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Development Officer - Marine Museum of the Great Lakes at Kingston

Jan 24, 2021
Kingston, Ontario

Position Title: Development Officer

Position: Full-time

Reports To: Museum Manager

Application Deadline: 24 January 2021

Position Summary

The Development Officer provides leadership and direct support for all of the Museum’s advancement and development functions. The position works with the Museum Manager and the Advancement Committee in the planning and execution of the museum’s membership activities and annual fundraising plans, including targeted campaigns, events, donor research and cultivation, database management, and grant research and writing.

Responsibilities & Duties


  • Provide support to the Museum Manager and the Advancement Committee for all fundraising campaign activities
  • Collaborate with Committee to identify and research prospects and manage corporate and individual lists and portfolios
  • Develop and execute campaign marketing and communication plan
  • Develop and deliver donor updates and correspondence as needed
  • Manage stewardship plan, including acknowledgment and fulfillment of gifts and pledges, and ensuring all donors are recognized according to their specifications
  • Maintain detailed database of all donors, including contact and donor history
  • Cultivate, manage and grow portfolio of businesses and individuals in support of campaign goal  
  • Plan campaign events in collaboration with Committee
  • Support Committee with facilitating and scheduling meetings, documenting outcomes, and following up on meeting outcomes
  • Plans and initiates giving campaigns (Giving Tuesdays, bequests, etc.)

Annual Membership/Donor Campaign

  • Manage communications with existing members and donors for annual membership/donor campaign
  • Develop and execute membership/donor marketing and communication plan
  • Perform prospect research on business and individual donors
  • Manage acknowledgment and fulfillment of gifts and pledges
  • Maintain detailed records in database of all members/donors, including contact and donor history, receipting, pledge fulfillment, recognition activities and timely acknowledgement
  • Cultivate new, first time members/donors and manage portfolios
  • Cultivate, manage and grow portfolio of local businesses in support of the museum
  • In collaboration with Committee, plan and execute membership and volunteer events
  • Provide monthly reports on fundraising activities


  • Writes and leads the development of grant proposals and applications, manages the submission and agreement processes
  • Collaborates with committees and departments to ascertain specific needs and compile necessary information
  • Manages the grant application and reporting calendars
  • Researches funding prospects and monitors grant and funding trends
  • Maintain acknowledgment obligations of grant providers

Preferred Qualifications and Skills

  • At least two years of fundraising experience, preferably in a not-for-profit setting
  • Experience developing capital campaigns, individual giving, planned giving and monthly giving programs
  • Experience with donor prospecting, relations, stewardship and recognition
  • Solid understanding of basic fundraising principles and managing projects with specific targets
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Excellent writing, research and communication skills
  • Experience developing communications or marketing materials and social media marketing
  • Proficiency in Microsoft Office (Excel, PowerPoint, Word)
  • Experience with Constituent Relationship Management software is an asset
  • Ability to connect with people from a variety of backgrounds, demonstrate discretion and maintain confidentiality
  • A vehicle is necessary for transportation.

Please email a cover letter and resume to Doug Cowie at We thank all applicants for their interest, however, only those selected for an interview will be contacted. Marine Museum of the Great Lakes at Kingston, 53 Yonge St., Unit 4, Kingston ON K7M 6G4


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