Africa Program Officer - Veterinarians without Borders
Position: Africa Program Officer
Location: Ottawa, Ontario (combination remote and in-office)
Reports to: Program Director
Term: 2 year, renewable based on performance and funding
Application deadline: September 27th, 2020
Start date: October 2020
Veterinarians without Borders/ Vétérinaires sans frontières – Canada (VWB/VSF) is a charitable, humanitarian organization whose mission is to work for, and with, those in need to foster the health of animals, people, and the environments that sustain us. More information about the organization can be found at www.vetswithoutborders.ca.
VWB/VSF is presently seeking an Africa Program Officer to join our team. The successful candidate will lead volunteer recruitment, engagement, administration of VWB/VSF’s Africa portfolio and contribute to the new Volunteers Engaged in Gender Responsive Technical Solutions (VETS) program related communication. In this fast-paced work environment, the individual will require exceptional communication, time management and organizational skills, be self-sufficient, and able to think quickly on his/her feet. S/he must be able to consistently project an enthusiastic, positive approach that contributes to a closely-knit organizational culture. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, financial, and organizational skills.
DUTIES AND RESPONSIBILITIES
Project and volunteer administration
- Lead the volunteer engagement process including outreach, recruitment, logistics, in-country plans, and post-placement activities
- Help build project partnerships and guide volunteer placement planning in collaboration with the Program Director
- Working through a gender equality lens, ensure that gender equality is a cross-cutting theme mainstreamed throughout VWB/VSF programs and reporting
- Lead the VWB/VSF Young Volunteer Program (YVP) alongside the Asia Program Officer
- In coordination with the VWB/VSF Country Coordinators, ensure timely and accurate monitoring and evaluation of country projects including the compilation, documentation and analysis of country specific data
- Maintain health and evacuation insurance for VWB/VSF’s international volunteers
- Ensure appropriate travel arrangements for international volunteers are made and tracked quarterly according to organizational policies/procedures
- Ensure all legal documents and contracts are collected and safely stored for each volunteer (contracts, waivers, etc.)
- Distribute, update and maintain volunteer handbooks, in-country guides, safety and security protocols, and resource folders for volunteers.
- Lead volunteer debriefing sessions with returned volunteers, ensuring proper documentation and lessons learned shared with VWB/VSF team and project partners
- Deliver pre-departure training sessions to outgoing volunteers alongside Asia Program Officer and consultants
- Under new PSEA requirements, ensure appropriate measures (protocols, training) are in place as well as needed follow up in the case of reported incidents.
Finance and Administration
- Work with Asia Program Officer to devise and maintain office systems, including data management and filing related to the project
- Ensure logistics and finances of volunteers and pre-departure administration are completed (e.g. expense claim forms, banking info forms, etc.)
- Examine invoices, expense claims and partner financial reports for accuracy
- Ensure project invoices are approved by the Program Director
- Code invoices, expense claims and expense reports to appropriate project accounts
- Assist with preparation of quarterly financial reports for the project to the funder
- Maintain project accounts (including verification of project invoices, subcontractor and consultant invoices, and field reports).
- Work closely with staff and volunteers to arrange public engagement events and meetings including preparation and distribution of presentation materials, arranging travel and accommodation, event registration, etc
- Ensure that public engagement activities conducted by VWB/VSF staff and volunteers are tracked and presentations archived
- Provide support for volunteers to produce media materials (articles, videos, web and social media content, etc) to share their experiences in the volunteer cooperation program
- Work with ED, staff, and volunteers to sustain effective relations with VWB/VSF project supporters.
EXPERIENCE AND SKILLS
- Bachelor’s Degree in international development and/or relevant field/work experience.
- One to three years experience in International Development
- Ability and willingness to travel to Africa once or twice per annum
- Some knowledge/experience in monitoring and evaluation
- Excellent written and verbal communications in French and English
- Strong organizational skills. ability to multi-task, and/or provide timely feedback on an as needed and/or urgent basis
- Strong ability to prioritize work and meet deadlines
- Keen attention to detail
- High level of professionalism including strict adherence to confidentiality
- Demonstrated intercultural sensitivity and effective interpersonal skills
- Resourceful team player who can also be very effective independently
- Strong computer skills in word processing and spreadsheet applications, including data manipulation; proficiency with MS Outlook, MS Word, and MS Excel preferred, as well as a willingness to learn new computer software programs as required.
We thank all those who apply, however, only those selected for an interview will be contacted.
VWB/VSF VWB/VSF recognizes the existence of discrimination and structural barriers to equality based on gender, race, ethnicity, religion, age and mental or physical ability. Therefore, we take an intersectional approach to equality, diversity and inclusion, and incorporate this understanding into our programming, policies and procedures. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.