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Advisor, Faculty Development and Alumni Relations - University of Ottawa [Faculty of Health Sciences]

Jul 28, 2019
Ottawa, Ontario

Reporting to the Manager, Marketing and Communications - Faculty of Health Sciences, the Advisor, Faculty Development and Alumni Relations is responsible for planning and implementing fundraising and alumni engagement activities to maximize engagement and giving to the Faculty from alumni, individuals and organizations. The Advisor, Faculty Development and Alumni Relations identifies prospects, creates plans for cultivation and solicitation of prospects, and ensures stewardship of donors. Establish and maintains solid relationships with alumni and partners to help build a philanthropic culture of giving to the Faculty of Health Sciences. 

Specific Accountabilities

  • Develops short and long term plans to increase and maintain alumni engagement, cultivate prospects and solicit donations, and ensures donor recognition and stewardship for gifts. Identifies and actively solicits donors and participates in the prospect management process; maintains a rigorous schedule of contacts with prospects and donors which involves identification, cultivation, solicitation and stewardship with individuals and business leaders, alumni and friends.


  • Acts as a key representative in University-wide initiatives and external community events, on a regional, national and international level. Designs and implements an annual calendar of events and communications to engage alumni and stakeholders while promoting the Faculty’s key fundraising initiatives. Proactively works to build a positive image, increase reputation and awareness of the Faculty of Health Sciences and its fundraising projects amongst all constituents, and convincingly demonstrate the importance of donor and community support at community and School events.


  • Develops and maintains a sound working knowledge of the University and Faculty’s priorities to facilitate the cultivation of prospects and to help acquire new gifts commitments. Collaborates with the Research Office to identify and evaluate major and leadership gift prospects including business leaders within corporations and foundations.


  • Coordinates the Faculty of Health Sciences Annual Campaign in collaboration with the Assistant Director, Annual Campaign to annually increase our annual giving donor base.


  • Maintains a high quality stewardship process for active prospects and donors of the Faculty of Health Sciences; ensures that stewardship and reporting requirements are met to sustain successful partnerships between the Faculty and its prospects/donors. Tracks fulfillment of pledges, monthly pledge reminders, preparing acknowledgement and thank-you letters, and addressing any issues related to tax receipts. Manages and ensures the fulfillment of sponsor and donor recognition commitments to ensure positive giving experience.


  • Represents the Faculty of Health Sciences at meetings with the alumni and development offices and collaborates in the coordination of activities to engage our alumni and donors. Provides and submits regular updates to the Development Office and the Faculty outlining development activity including alumni engagement by funds raised for faculty priorities. Maintains detailed records of solicitation activities in the University alumni database for prospect tracking needs.


  • Responsible for maintaining donor and prospect records in the Raiser’s Edge Database, including entering solicitation and donor information, call reports, and key contact information while using discretion and adhering to privacy policies.


  • Provides advice and expertise to senior administration, schools, and the academic office on matters related to donor created funds, terms of reference, or gift agreement compliance. Reviews draft Memorandum of Understanding (MOU) as well as Terms of Reference (TOR) and requests changes to Terms of Reference as required. Maintains directory of MOUs and TOR for the Faculty and disseminates TOR as required. 


Knowledge, Experience and Skills

The work requires:

  • Bachelor’s degree, or an acceptable equivalent combination of education and experience
  • Minimum of three years’ experience in professional fundraising or related functions
  • Knowledge of fundraising processes, best practices and current industry trends
  • Experience in working with volunteers from the private and corporate sectors
  • Experience in using software and computer programs such as Windows, word processors, spreadsheets, databases, email and Internet
  • Experience in using fundraising databases, with knowledge of Raiser’s Edge software considered an asset
  • Ability to behave professionally and discretely at all times, and tact in dealing with sensitive information
  • Ability to work independently, as part of a team and under pressure
  • Proven negotiating skills and excellent organizational, interpersonal and networking skills
  • Bilingualism – French and English (spoken and written)
  • Ability to work flexible hours, including evenings and weekends, with some travel required



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