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Administrative / Job Developer Assistant - Carpentry program - The Career Foundation

Apr 16, 2021
Hamilton, Ontario

Position Type:  Full-time Contract Until Sept 30th, 2021 (possibility of extension)

Experience: 1 + years

Number of Positions: 1

Reporting to: Program Coordinator

Location: Hamilton, ON

Start date: Immediately

Position Description: The Administrative Assistant / Job Developer Assistant is responsible for providing administrative support to the General Carpentry Pre-Apprenticeship Youth Program. You will work in partnership with the team to support the participants in completing the program as well as employer partners with their workforce development needs.

Responsibilities (include but are not limited to):

  • Provide administrative support for the program and staff
  • Work with the participants, employer partners, and team to gather all required program documentation
  • Assist team in finding suitable candidates to fill the group through the application process
  • Maintain accurate documentation of contacted employers, job leads, and any other job development activities
  • Attend to incoming calls, provide program information to callers, and online applicants
  • Liaise with prospective applicants to encourage / confirm their participation
  • Facilitate initial eligibility screening for assisted services and prepare proper documentation
  • Provide information referral services to participants regarding other Employment Ontario and community services
  • Assist staff in the creation and distribution of promotional materials
  • Assist in scheduling new candidates for assessments and workshops
  • Conduct consistent follow-up with new participants that have been scheduled to start the program
  • Communicate with partners to maintain effective referral and reporting relationships
  • Direct participants to relevant job search resource
  • Conduct industry research and compile data and statistics
  • Research and organize industry-relevant resources and links
  • Other duties as required

Qualifications/ Skills Required:

  • Post-secondary education or equivalent experience is required
  • Experience in an administrative role will be considered an asset
  • Comfortable working with barriered youth
  • Superior computer skills using Microsoft Office Suite (Word, Excel, Access, Power Point)
  • Knowledge of online communication platforms, techniques, and tools (Zoom, MS Teams and SharePoint) with an aptitude and willingness to learn and work with new technologies
  • Customer service oriented with ability to uphold the organization’s service standards and policies
  • Excellent verbal and written communications skills for giving and receiving information, participating in meetings, and writing reports
  • A professional yet courteous approach to service with a high level of respect for the diversity of the people served and an ability to maintain client confidentiality
  • Excellent organizational skills, able to multi-task, take initiative, and manage change/transition.
  • Knowledge of the current labour market trends, the impact of COVID-19 on the labour market, job search techniques and employment research methods
  • Demonstrated care and concern for maintaining the good reputation of The Career Foundation
  • Possesses core competencies including communication skills, punctuality & attendance, organization/time management, self-motivated/self-directed, interpersonal skills/attributes, and professionalism
  • Flexible to assist team members and clients while ensuring that all program goals are met
  • Ability to work remotely in a productive and efficient manner when required
  • Flexible to work evenings and weekends as needed
  • Fluent in English - a second language will be considered an asset

How to Apply: Please visit our website at and select the position you would like to apply for from our list of vacancies. You can complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls please. Thank you for your interest in The Career Foundation.

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