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Administrative Assistant, People & Culture (HR) - Girl Guides of Canada, National Office

Oct 31, 2019
Metro Toronto Area, Ontario

Girl Guides of Canada–Guides du Canada (GGC) empowers every girl in Guiding to discover herself

and be everything she wants to be. In Guiding, girls from 5-17 meet with girls their own age in a safe, 

inclusive space to explore what matters to them. GGC is where girls take the lead, put their ideas into action and jump into awesome activities – all with the support of volunteer Guiders who are committed to positively impacting their lives. We strive to ensure that girls and women from all walks of life, identities and lived experiences feel a sense of belonging and can fully participate.


The People and Culture portfolio plays an important role in the organization by enabling employees to achieve GGC’s mission and strategic priorities, while delivering the service commitment to Wow the girl, Make it easy and Ensure safe space.


GGC is actively searching for an outstanding Administrative Assistant, People & Culture.


This is an exciting opportunity to join the People and Culture Team in a role that will contribute to the development and implementation of a national People Strategy. If you are a forward thinking, innovative, growth driven HR professional with a commitment to supporting a dynamic group of employees and managers, are motivated by the opportunity to contribute to a growing culture of trust, belonging and respect, and thrive in a changing environment, then this position is for you!


The Administrative Assistant, People & Culture will act as the primary administrative support to the Director, P&C and support additional administrative tasks related to the portfolio of other members of the People &Culture team. This would include but is not limited to monitoring and maintaining physical and electronic personnel records, drafting correspondence and documents, scheduling meetings, maintaining records through an HRMS, assisting in responding to and resolving employee inquiries while adhering to established policies and guidelines, assisting in the full cycle recruitment, hiring and onboarding process, and participating in projects as required.  


The model candidate will have educational experience (2-3 year diploma at minimum) and proven experience providing administrative support preferably to a Human Resources department (at least 2 years) which includes respect for confidentiality and the ability to exercise sound judgement, superior communication and customer service skills, effective inter-personal relation skills and problem solving skills, full-cycle recruitment, proficiency with HRMS and MS Office (Office 365), ability to apply relevant policies, guidelines and legislation with knowledge of employment related legislation (e.g., ESA, Human Rights, AODA, OHSA), a high level of personal integrity, the commitment to continual improvement of self and processes, and the desire to contribute effectively to a growing team as well as work successfully independently. Basic knowledge of payroll practices is an asset.


A CHRP designation is not required for this role, however GGC will support a candidate who wishes to actively pursue their designation.

Does this sound like you? Then apply today.

Submit a cover letter and resume (as one file) to:


Leisa McKenzie – Manager, People & Culture

Girl Guides of Canada – Guides du Canada

50 Merton Street, Toronto, Ontario M4S 1A3       E-mail


*This position will remain open until filled.

Upon request, Girl Guides of Canada-Guides du Canada will make available reasonable accommodations for persons with disabilities during the recruitment process. Accommodation requests should be made in advance to People & Culture.

 We thank all candidates for their interest. Only those selected for an interview will be contacted.


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