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Administrative Assistant, Academics - Branksome Hall

Feb 29, 2024
Toronto, Ontario

Administrative Assistant, Academics    

Employment Terms: Full-Time, Permanent

Start Date: ASAP 

Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls challenges and inspires students to love learning and shape a better world. Through the unique combination of wellbeing, outstanding academics and international mindedness, Branksome Hall students and employees become impactful leaders who give back to their communities. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills.  

The Opportunity:

A key member of the Academics team, the Administrative Assistant, Academics will provide administrative support to the Academics department, which includes managing calendars, preparing materials and coordinating and supporting school events such as Curriculum Night, Parent-Teacher meetings, and parent information nights. Reporting to the Assistant Head, Academics, the Assistant will maintain the Ontario Student Records for the Senior and Middle School, ensuring transfer of records for new students, students from the Junior School to the Senior and Middle School and keeping records up to date.

The successful candidate will also provide administrative and logistical support to key initiatives at the school such as updating internal databases with class information, course selection processes and will participate in exam coordination. With the ability to manage multiple projects at the same time, the Assistant enjoys working within a team and is able to work independently. 

Candidate Profile:

The ideal candidate takes a “can do” approach, is systems and solution oriented and can work collaboratively with a range of stakeholders. In addition, the successful candidate holds a post-secondary degree and/or a diploma in a related field with a minimum of three (3) years of experience. Previous experience working in a school environment would be considered a strong asset. 

With fine attention to detail and a customer service orientation, you have strong organizational and interpersonal skills, as well as superior technology skills, including proficiency in MS office, and Google Suite. Familiarity with databases such as Managebac, Trevlac, UCAS, OUAC, and Naviance (database systems) would be an asset. 

Why Join Branksome Hall: 

  • Competitive salary and benefits including being a contributing member of the Ontario Teachers Pension Plan (OTPP) for eligible employees; 

  • Access to state of the art facilities and resources to support wellness, innovation and entrepreneurship such as the fitness center, swimming pools, and makerspaces;

  • A collaborative community with a commitment to the growth and development of employees with ongoing professional development and mentorship; 

  • Opportunity to join a global network of IB educators with strong connections to the IB and active partnerships with international organizations.  

How to Apply:

If you are interested in this position, please submit your cover letter and resume here.  Applications to this position will be reviewed as of January 8, 2024. The posting will remain active until the position has been filled.  

Applications will also be accepted by mail and can be sent to the address below:  

Branksome Hall Human Resources

10 Elm Avenue

Toronto, Ontario 

M4W 1N4 

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and especially welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall. 

We thank all applicants in advance; however only those selected for an interview will be contacted. To learn more about working at Branksome Hall, please visit or visit our website at

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